Job Title: Office Administrator
Temporary Maternity Leave Cover (Approx. 1 Year)
The successful candidate will provide administrative support to our Frameworks and Plant Departments, working a standard 37.5 hour week from 9am-5pm.
Key Responsibilities:
* Complete daily Out of Hours Reports for the Plant Department.
* Update Site Inductions and chase up outstanding training records, forwarding them to the SHEQ Advisor and updating training records in date file.
* Prepare equipment for Site or Plant use.
* Review and maintain equipment and asset lists for Site Vehicles.
* Collect dockets for Plant and Material orders for Accounts.
* Review and allocate stock according to Weekly Plant / material charge reports.
* Assist Project Manager and H&S Advisor with compilation of H&S Documents.
* Collate weekly timesheets for direct employees and subcontractors and forward to payroll.
* Assist with processing Invoices for Subcontractors.
* Manage Internal and External Plant Hire transactions, including receipt, creation, issue, dispatch, commitment, and off-hiring of purchase orders for North and South Accounts.
* Provide administrative assistance with event bookings, including promotional and marketing materials.
* Perform vehicle runs and cover reception duties as required.
Essential Requirements:
* Education at least to A Level standard.
* A minimum of 2 years experience in a similar Administration role.
* Strong organisational, time management, and interpersonal/communication skills.
* Excellent attention to detail.
* Proficient IT skills, including Microsoft Office and Adobe packages.
Benefits:
* Pension Scheme.
* Private Health Scheme and Cash Plan after 6 months.
* Training and Development Opportunities.
Skills:
* Document Control.
* H & S Documentation.
* Site Inductions.
* Training Files.