Job Description
The Association of Irish Local Government (AILG) is a national representative body representing the elected members of Ireland's County and City Councils.
We are a networking, policy and training and education body for our members. We invite applications from suitably qualified persons for the post of Accounts and Office Administrator to assist the Directors with the next stage of our development.
Mission Statement: We represent and support the role of our elected councillors. We are a strong voice for local communities through effective local government.
Key Responsibilities
Administrative Support
* Maintain member databases
* Preparation and circulation of meeting packs
* Meeting notifications
* Attendance at meetings and preparation of minutes
* Any other administrative duties to support the efficient running of our internal meetings.
Accounts Administration
* Preparing and maintaining computerised accounting records
* Data, sales and purchase invoice processing and filing
* Ensuring payments, amounts and records are correct
* Working with spreadsheets, sales and purchase ledgers and journals
* Recording and filing Receipt transactions and credit control
* Processing expense requests for the accountant to approve
* Bank reconciliation(s)
* Liaising with third party providers, clients and suppliers
* Updating and maintaining procedural documentation
Training Events and Conferences
* Supporting the Directors/Communication Officer in the planning and management of AILG training events and conferences
* Organising and co-ordinating logistical requirements including training venues, equipment, conference packs and speaker arrangements
* Preparation of training materials and presentations
Requirements
You must have:
* A minimum of 2-3 years experience as an accounts and office administrator in the public or private sector
* Highly developed communication skills and ability to engage with internal and external stakeholders
* Familiarity with developments in Local Government (desirable but not essential)
* Good working knowledge of accounts, bookkeeping and credit control
* Good ICT skills and highly proficient in Microsoft Office (Word, Excel & PowerPoint)
* Excellent interpersonal, networking and collaborative skills
* Possess strong administrative skills
* Ability to work independently and as part of a team
* Good telephone manner and be fluent in English
Place of Work
The successful candidate will work from our headquarters in Maynooth, Co. Kildare.
Position and Benefits
This is a full-time position with a six-month probationary period.
Salary: €32,836 (Equivalent to Local Authority Clerical Officer Grade)
Annual Leave: 22 days
The AILG is an equal opportunities employer.
Closing date: 5pm on the 28th February 2024.