Job Ad: Financial Operations Specialist
Position: Financial Operations Specialist
Reporting to: Finance Director
Location: North Dublin
Type: Full Time
Salary: €50k – €55k depending on experience
About the Company:
The company, is in print and packaging, and is a dynamic and forward-thinking organisation dedicated to achieving excellence in their financial management and operational efficiency. We are currently seeking a highly skilled Financial Operations Specialist to join our team and contribute to our strategic financial objectives.
Job Purpose:
As a Financial Operations Specialist, you will play a crucial role in establishing robust financial controls, optimising cost management processes, and providing comprehensive financial analysis. Your proactive approach will enhance financial accuracy, efficiency, and decision-making, supporting the organisation’s cash flow, profitability, and strategic goals.
Key Responsibilities:
Financial Control & Compliance:
* Develop and implement effective financial controls to support organisational and operational objectives.
* Manage financial control processes, including financial and management accounting, credit control, Accounts Payable, Accounts Receivable, Payroll, Taxation, and statutory accounts.
* Ensure all financial statements comply with IFRS and industry standards, maintaining accuracy and completeness.
* Handle Company Secretarial duties, including maintaining statutory records and ensuring timely submission of required filings.
Cost Accounting & Financial Analysis:
* Lead cost accounting efforts, designing processes for detailed cost tracking, allocation, and reporting to support budget management.
* Prepare and analyse cost reports to identify opportunities for cost savings and enhance budget control across departments.
* Track and report on production costs, overhead, and departmental expenses, collaborating with teams to manage and adjust cost structures as needed.
* Provide data-driven insights on cost management to inform strategic financial decisions.
* Assist Supply Chain in establishing the cost and profitability of individual jobs and various projects.
* Prepare Inventory Valuation in collaboration with Supply Chain.
* Assist Client Services in preparing quotes, analysing the profitability of production orders, and projects before and after sales invoices are processed.
Management Accounting & Financial Reporting:
* Prepare and deliver weekly, monthly, and quarterly financial reports, budgets, forecasts, and variance analyses to aid decision-making.
* Produce accurate quarterly Profit & Loss statements, balance sheets, and cash flow forecasts to track financial performance.
* Coordinate the preparation of quarter-end management accounts, annual budgets, and ad-hoc financial reports for senior leadership and stakeholders.
* Maintain the General Ledger, Item Ledger, Purchase Ledger, and Sales Ledger to ensure accurate, up-to-date financial records.
Performance Analysis & Strategic Support:
* Support the business planning process through detailed Profit & Loss, Balance Sheet, and Cash Flow forecasting, providing key insights to senior management.
* Regularly evaluate and refine accounting systems to improve operational efficiency and financial performance tracking.
* Collaborate with the Finance Director to establish and monitor key financial metrics, contributing to strategic planning and performance improvement initiatives.
* Develop and implement Standard Operating Procedures (SOPs) for financial and operational processes, aligning them with the company’s goals and values.
Budget Management & Operational Support:
* Work closely with budget holders to manage expenses, offering guidance to ensure alignment with budget targets and organizational priorities.
* Monitor company expenditures and recommend adjustments where necessary to support budget adherence and financial stability.
Quality Assurance:
* Ensure adherence to the Quality Management System and ISO 9001 & PS 9000 standards, following established procedures.
Human Resources & Health and Safety:
* Foster positive working relationships with colleagues, adhering to company HR policies.
* Participate in regular 1:1 meetings and quarterly reviews.
Qualifications:
* Applicable financial qualification (Level 9 preferred)
* Proven experience in financial operations, cost accounting, and financial analysis.
* Strong knowledge of IFRS and industry standards.
* Excellent analytical and problem-solving skills.
* Proficiency in financial software and tools.
* Strong communication and interpersonal skills.
* Ability to work independently and as part of a team.
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