The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.For our business, for clients, and for youReception and Facilities OfficerKey Responsibilities:ReceptionCover front desk during reception opening hours.Manage all incoming phone calls, answer and forward.Welcome and guide all visitors.Maintain visitor log. Make both staff and visitors aware of signature book.Escort unauthorised vendors.Act as central contact for all general queries, dispatch accordingly to other teams, i.e. IT, Facilities, Management, CSM Teams where necessary. Courier / PostCollect incoming post from Security Desk on Ground Floor.Scan/email relevant post by 11.00am to staff and team inboxes.Become familiar with post system and teams.Inform individuals when couriers arrive. Email should be sent to team inbox or individual.Keep log of all couriers received.Organise outgoing couriers as per procedure.Keep the “Entity” lists up to date – Domiciled entities per office.Follow all post handing procedures.Meeting Rooms Manage meeting rooms bookings.Manage catering requirements for client and board meetings.Liaise with meeting organiser regarding requirements.Monitor meeting rooms, set up in advance and clear away when required. Daily check in advance of meetings for appropriate crockery set up.Monitor meeting room stocks, i.e. Tea, Coffee, Water and order in advance.Daily check main office coffee machines are ready for use.Office ManagementStationery stock to be monitored proactively each week. Stationery orders to be placed in advance of stock running low.Become familiar with all internal systems, e.g., Purchase Order, Timesheet, Online booking. Administrative & Client assistance.General office: Archiving, Printing, Scanning docs when required.Maintain list of contractors/suppliersMaintain lists of First Aid and Fire Warden staff. Maintain evacuation procedures.First Aid Box regular checks.Support organisation of internal/external events.Any other duties in the scope of the role that the company requires.Skills / ExperienceTwo years reception experience or similar role.Qualification relating to computer skills/literacy.Fluent in EnglishCompetent with Microsoft Office.Good organisational skills with the ability to organise own workload.Ability to work under pressures.Be a team player with a can-do, positive, and pro-active attitude.Be enthusiastic and act as the face of Apex and promote the culture of the business and adhere to the company behaviours. #LI-TM1 #LI-OnsiteDisclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct souring model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.