Munster Bovine is Ireland’s market leader in cattle breeding and herd management services. We offer a complete and integrated range of cattle breeding, milk recording, fertility and performance enhancing services for herd owners. Our aim is to be the trusted partner in genetics and decision support, adding measurable value for herd owners.
We currently have a vacancy for a Receptionist based in Mallow, Co. Cork.
(Please note that this role is not offered as a hybrid role)
Responsibilities will include but are not limited to the following:
1. Welcome and check in all visitors to reception.
2. Answer, screen and redirect incoming telephone calls and deal with queries in a professional manner while ensuring messages are distributed to the appropriate person.
3. Manage incoming post and couriers, logging and distributing as necessary.
4. Management of outlook meeting calendars, arranging and confirming internal and external meetings as required.
5. Provide Accounts support to the Finance & Credit Control Team.
6. Provide HR administrative support to the HR Manager.
7. Keep all visitor facing areas clean, tidy and stocks replenished for Brochures’/Tea/ Coffee and Water.
8. Ensure that all meeting rooms are prepared in advance of the meetings and any housekeeping requirements in terms of catering or IT conference needs are arranged accordingly.
9. Management of housekeeping/ cleaning contract / Stationary and supervise all daily delivers to main reception.
10. Co-ordinating registration, travel and accommodation arrangements for external meetings and events where required (both National and international).
11. Perform Administrative duties (i.e., Send packages, handles invoices, general office duties including typing, mailbox management, photocopying, filing, E-filing, scanning and creation of documents.
12. Provide overflow administrative assistance to other departments as required.
13. Ad hoc duties as assigned from time to time.
Applicants for this position must have:
1. 2 years previous relevant reception experience in a busy front of house reception area.
2. A Certificate / Diploma in a related field e.g. Reception Skills / Customer Service/Accounts/HR.
3. Accounts and/or HR experience a distinct advantage.
4. Excellent working knowledge of advanced Microsoft Office with a focus on Excel.
5. Be a self-starter with flexibility, energy and focus to see tasks through to successful conclusion.
6. Proven multi tasker with the ability to support a number of different managers working in a cross functional team.
7. Demonstrate a professional & confidential work ethic.
8. Be well presented at all times.
9. Strong interpersonal skills coupled with excellent written and verbal communication skills.
10. Ability to build highly effective relationships.
11. Excellent attention to detail and high level of accuracy.
12. Ability to take initiative, problem solve and handle multiple tasks/priorities and deadlines in a busy working environment.
Job Type: Full-time
Benefits:
* Additional leave
* Bike to work scheme
* Company events
* Company pension
* On-site parking
* Wellness program
Schedule:
* Monday to Friday
Ability to commute/relocate:
* Mallow, CO. Cork: reliably commute or plan to relocate before starting work (preferred)
Language:
* English (preferred)
Work Location: In person
Application deadline: 30/10/2024
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