Job Title: Part-time Office Administrator
We are currently seeking a highly organized and detail-oriented individual to join our team as a Part-time Office Administrator at our onsite facility in Athlone, Co. Westmeath.
Duties and Responsibilities:
* Office administration in line with ISO 13485 certification.
* Prepare cheque lodgments and process bank payment requests.
* Distribute invoices for approval.
* Process invoices using financial accounting software.
* Prepare creditor payment runs and reconcile creditor accounts.
* Perform monthly bank reconciliations for multiple entities.
* Assist with audit file preparation and company secretarial submissions.
* Order office stationery and support general administration tasks as needed.
* Cross reference and check all tasks are completed efficiently.
* Oversee utilities for multiple premises and related administration.
* Diarise a calendar of important dates and ensure all administration is in order in advance of these dates.
* Complete ad hoc tasks assigned on a daily basis.
* Record annual leave and sick leave for employees through the HR process.
* Maintain employee records and process employee paperwork through the HR process.
* Understand and adhere to all company policies and procedures.
Ideal Candidate:
* Experience in manufacturing industry preferred but not essential.
* Experience in Human Resources preferred but not essential.
* Strong working knowledge of Microsoft Office with numerical proficiency in Excel.
* Be organised and diligent with excellent attention to detail.
* Be trustworthy and discreet when dealing with customers and confidential information.
* Be able to take direction and complete tasks efficiently.
* Be comfortable working in a team environment and having the ability to work on your own initiative.
* Manage your time effectively and demonstrate problem-solving skills.
* Possess strong communication and inter-personal skills with a positive attitude to working relationships.