Liebherr Container Cranes Ltd. (‘LCC’) Installation is a specialist maritime container crane supplier. We are an Irish based Sales, Design and Manufacturing facility for the Maritime division of the German / Swiss owned Liebherr Group of Companies.
LCC is currently recruiting for a Project Administrator & Travel Coordinator with LCC’s Installation Department at its facility in Killarney, Co. Kerry. The personnel from the Installation Department travel throughout the globe on behalf of LCC to deliver our products to our international clients.
As a Project Administrator & Travel Coordinator you will play a key role in the function of LCC’s Installation Department. You will primarily be responsible for administrative tasks for travelling personnel (including visa application and processing), along with streamlining business processes and contributing to continuous improvement.
Key elements of the role
Responsibilities shall include but are not limited to the following:
* Coordinate and manage travel bookings for the Installation Dept., ensuring all logistics are handled efficiently via internal and external approved travel systems.
* Liaise and negotiate with flight agents, hotels, car rental companies etc. to ensure the Company receives value for money.
* Track and manage employee attendance records, ensuring accuracy and compliance with company policies.
* Maintain and update a database of employee travel profiles, including preferences, passport details, and other relevant information.
* Administer the travel policy and travel authorizations.
* Track and report travel expenses.
* Manage Passport applications.
* Manage Visa applications for international travel.
* Work closely with other company departments namely, HR & Finance Dept.
* Prepare and compile documentation for visa application including sourcing and liaising with migration agents, as necessary.
* Assist and/or coordinate with approved employee relocation, posted workers etc. within the Liebherr Group of Companies.
* Assist employees in resolving any travel-related issues or emergencies, including flight cancellations, missed connections, lost luggage, etc.
* Prepare and distribute regular reports, including performance metrics, attendance summaries, and other departmental updates.
* Provide day-to-day administrative assistance to the Installation Dept., including scheduling meetings, organising documents, and handling correspondence.
* Become one of the subject matter experts on the Company’s existing travel and expense policy and recommend updates as necessary.
* Contribute to continuous improvement of the Installation Dept. experience and function.
* Any other duties/responsibilities as assigned by the Company.
Qualifications, experience & competencies
Qualifications & experience
* At least 2 years of experience in an office administration role, preferably in travel coordination.
* NFQ level 5 office administration and/or suitable work experience in a similar role.
* Proficient with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
* Prior experience in a customer focused environment an advantage.
* Adept at managing travel processes with precision and detail.
* Prior experience coordinating and processing visa applications and working with migration agents.
The successful candidate must be/have:
* Strong organizational, multi-tasking, and planning skills.
* Flexible and adaptable.
* Excellent interpersonal skills.
* The ability to identify and resolve problems in a timely manner.
* Effective verbal and written communication skills.
* The ability to multitask and prioritize.
* The ability to work within a multi-disciplined team environment.
* Self-directed and able to work with minimal direction.
* Able to work a flexible schedule to support travel emergencies or last-minute travel requests.
* Able to effectively use Microsoft office and travel software.
* Self-driven with excellent attendance and availability.
* Strong verbal and written communication skills to effectively collaborate and interact with team members, management, and customers.
We offer a competitive salary, pension scheme, training and development opportunities, subsidised canteen, retailer discounts, travel opportunities, sports and social club, cycle to work scheme and if that isn’t enough, we have an early finish on a Friday!
**Please note, CV's will not be accepted directly by email.
**We do not require the assistance of recruitment agencies for this role.
Have we awoken your interest? Then we look forward to receiving your online application. If you have any questions, please contact Micheal Maher.
The company
Liebherr Container Cranes Ltd. is one of the world's leading manufacturers of ship to shore cranes, rail mounted gantry cranes and rubber tyre gantry cranes. From its base in Killarney, Ireland, the company designs, builds and exports container cranes worldwide. Founded in 1958 as the first Liebherr factory outside of Germany, today, container cranes manufactured by Liebherr in Ireland are renowned for their quality, longevity and productivity.
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