Job Description:
We are currently seeking a Senior Office Administrator to support our team in Dublin South-West.
This is a fast-paced environment with multiple projects on the go, and the successful candidate will play a vital part in the smooth running of the business.
Your New Role
* Prepare information packs by gathering, generating, and collating necessary documentation before surveys and project commencement.
* Arrange service alterations with utility companies and schedule tasks for crew, contractors, and homeowners.
* Review and approve contractor invoices, submit variations to key clients, and monitor progress.
* Maintain management systems, ensuring all data is current and up to date.
* Create and issue homeowner handover packs and compile weekly client reports on environmental, site safety, and rework matters.
* Manage stock control for site materials and office facilities.
* Input work orders, assist with communication between teams, manage office supplies, and provide additional administrative support as needed.
Requirements:
* 2+ years' experience within a similar role.
* Excellent IT skills and proficiency with desktops, PCs, mobiles, and networking, specifically Microsoft Office packages – Word, Excel, G-suite, and ZOHO.
* Experience uploading, downloading, and filing documents electronically.
* Excellent literacy, numeracy, accuracy, and attention to detail.
* Ability to communicate clearly and effectively and establish good working relationships.
* Highly self-motivated and ability to work on own initiative.