The Crawford Art Gallery Finance Manager will lead the finance function at the Gallery in the delivery of effective financial management, control, compliance and reporting.
They will manage the finance team to deliver all aspects of the accounting cycle: transactional processing to management and statutory accounting, and play a key role in business decisions, planning and strategy development for this leading cultural institution as part of the senior team of the Gallery (SMT).
While managing the agenda of finance and audit programme, the jobholder will also be responsible for corporate governance functions, compliance and procurement.
Reporting to the Head of Operations of the Crawford Art Gallery, the successful applicant’s duties will include the following tasks:
1. Delivering all reporting requirements of the updated Code of Practice for the Governance of State Bodies (2016), the Charities Governance Code and Public Spending Code as well as any further reporting requirements for good governance.
2. Preparing, overseeing and quality assuring the Gallery’s annual statutory accounts, appropriation accounts, bimonthly management accounts and financial management reports in accordance with Governmental financial procedures and guidelines and in accordance with recognised accounting standards.
3. Managing the internal and external audit processes in the Gallery and dealing with issues arising, including Comptroller and Auditor General (C&AG) annual audits.
4. Preparing a robust and fit-for-purpose yearly budget in collaboration with the SMT to support the delivery of the Gallery’s Strategy, Implementation Plan and services, and tracking performance against budget.
5. Liaising with the Department of Tourism, Culture, Arts, Gaeltacht, Sports & Media in respect of financial matters and drawing down funding.
6. Drafting and updating of policies as necessary in financial management and corporate governance.
7. Providing expert advice across the Gallery on audit and financial management issues particularly to the Director and, where applicable, assisting the Director in preparing for appearances at the Public Accounts Committee (PAC) and potentially accompanying the Director to the PAC.
8. Utilising professional accounting knowledge to inform and deliver accounting system implementation.
9. Ensure the Gallery is compliant in managing the public procurement function, including cost-effective purchasing information and other corporate governance-related issues and developments, in accordance with best practices. Ensure appropriate documentation and processes are in place for audit purposes.
10. Ensuring proper reconciliation of all payments and accounts, and that all payments are properly brought to account, using accounting standards and correct internal controls.
11. Planning and prioritising work in terms of importance, timescales and other resource constraints and re-prioritising considering changing circumstances, demonstrating flexibility and delivering on time and to a high standard and level of detail.
12. Ensure prompt filing of all Company Secretarial and CRO documents.
13. Managing, supervising and mentoring the Finance team ensuring the department operates efficiently, including overseeing the payroll and pension functions.
14. Assist with PQ queries for the Department as necessary to ensure efficient timely responses.
15. Critically examining issues to explore how improvements can be made and fostering open, constructive discussions about work-related matters.
16. The Finance Manager role is a member of the Crawford Art Gallery Green Team.
17. Any additional duties or modified responsibilities assigned by the Director or Head of Operations.
The above is a general guide to the role and is not an exhaustive description of duties which are associated with the role or tasks which may be assigned to the role of Finance Manager in the Gallery.
Salary range:
Engineer Grade II & Professional Accountant Grade II – PPC
*LSI 1 is Long service Increment after 3 years on Max of scale.
**LSI 2 is Long service increment after 6 years on Max of scale.
Click Here for further information and details of the application process.
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