*********PLEASE COMPLETE THE APPLICATION FORM FULLY, CV'S ARE NOT ACCEPTED********* Principal Duties and Responsibilities Administration & Operation Compilation of various reports and dissemination to the relevant Service Team including links to the SSWHG Group and Key Performance Indicators as laid out in the National Service Plan. Provides assurance on the standards of administrative support and healthcare information management in the relevant Service. Develop and implement the Directorate Business plan, including rolling replacement program and manpower projections. Supports the effective management and learning from patient feedback (compliments & complaints). Required to attend various Hospital Group or National meetings representing the Relevant Service. Provide business support and expertise to staff in the clinical areas. Provide strategic and day to day business management within the Relevant Directorate, to support the assurance of effective patient centred care. Strong focus on compiling and analysing the key activity and performance statistics for the services. Liaison with the finance department, business case costings of initiatives undertaken in-house and with external service providers. Proactively contribute to the National Procurement process for new equipment based on specific UHW needs. To be responsible for identifying and promoting areas for development of clinical services and clinical support services as well as evaluating service demands and service provision. Work with and develop an in-depth knowledge of the departments operating and reporting systems. To be responsible for promoting a culture of excellence in the delivery of services and the attainment of accreditation where such approved processes exist, i.e.
Irish National Accreditation Board (INAB), Health & Social Care Professionals Council (CORU). Identify, develop and implement effective processes, informed by best practice, in order to optimise use of resources and to ensure compliance with statutory requirements and standards across all Health and Social Care departments within UHW. To lead the development and implementation of appropriate management and control systems that will improve responsibility and accountability throughout UHW. To take a lead role in the implementation of a performance management process that uses established management techniques, including logistics management, operations management and analytics to optimise the performance of departments and services. To continuously review operational processes departments with a view to ensuring efficiency and effectiveness while benchmarking against best practice in other centres. To develop effective and co-operative working relationships with other professional groups within the division. Human Resources / Supervision of Staff Employment Control Framework adherence and workforce planning across the directorate. Review the conduct and completion of assignments of other staff in accordance with the operational plan and expected quality standards. Create and maintain a positive working environment among staff members, which contributes to maintaining and enhancing effective working relationships. Identify and agree training and development needs of the team and design plans to meet those needs. Standards, regulations, policies, procedures & legislation Contribute to the development of policies and procedures for own area. Effectively discharge the day to day operations, including compliance with HSE Financial regulations and all HSE policies and procedures. Assess and analyse compliance with National and EU legislative obligations, and national policies and procedures. Ensure accurate attention to detail and consistent adherence to procedures and current standards within area of responsibility. Maintain own knowledge of relevant policies, procedures, guidelines and practices to perform the role effectively and to ensure standards are met by own team. Maintain own knowledge of relevant regulations and legislation e.g.
HSE Financial Regulations, Health & Safety legislation, Employment legislation, FOI Acts etc. Pursue continuous professional development in order to develop management expertise and professional knowledge. Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards and other standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc and comply with associated HSE protocols for implementing and maintaining these standards. Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service. The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.