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Executive Personal Assistant to CEO, Naas
Client:
Camphill Communities of Ireland
Location:
Naas, Co Kildare
Job Category:
Other
EU work permit required:
Yes
Job Reference:
843be11bcaf4
Job Views:
3
Posted:
23.04.2025
Expiry Date:
07.06.2025
Job Description:
Executive Personal Assistant to CEO
Purpose of Post
The purpose of this post is to effectively support the work of the Chief Executive Officer in all matters pertaining to Camphill Communities of Ireland.
Key Responsibilities
1. Support effective management of the interface with the Chief Executive Officer and the local managers (PiC's) in the Camphill Communities to facilitate good communication and understanding.
2. Maintain department schedule by managing calendars, arranging meetings, conferences, teleconferences, and travel.
3. Support management of the interface between the National Governance Office and the Senior management team while providing high-level administrative support.
4. Facilitate, monitor, and interrogate KPI's across Communities.
5. Attend and actively participate in Senior Management Team meetings.
6. Establish and maintain links between Camphill Communities of Ireland and relevant stakeholders to support service delivery.
7. Complete required documentation in relation to Service Level Arrangements with HSE.
8. Support the Head of Services in delivering strategic objectives.
9. Promote and participate in change management programmes.
10. Ensure contact lists and databases are kept up to date.
11. Manage capital and minor projects and maintenance/facilities contracts in consultation with CEO.
12. Provide support in relation to ICT, Procurement, and Capital Developments.
13. Undertake projects as delegated by the CEO.
14. Provide support to the Chair and secretariat for CRA/CRO submissions, Board Papers, and Board Meetings.
15. Act as liaison and minute taker for the Camphill Family Advisory Forum.
16. Manage events as required.
17. Establish and maintain records of attendance, statistical information, and annual returns.
18. Search for relevant information and provide support/documentation in relation to WRC cases, PIAB cases, etc.
IT Skill Set Competencies
Advanced-level skills in Word for Windows and Microsoft PowerPoint, and at least intermediate knowledge of Microsoft Excel and SharePoint are essential. Other competencies include:
* Excellent keyboard/typing skills.
* Proficient in Microsoft Office (PowerPoint, Word, Excel, SharePoint).
* Database Management.
* Presentation Preparation.
* Report Writing.
* Word Processing.
Qualifications, Knowledge & Experience
1. Business/Administration diploma or equivalent.
2. Minimum 2 years' experience in a similar role.
3. Strong attention to detail, organizational and analytical skills.
4. Good working knowledge of Microsoft Office software.
5. Excellent interpersonal skills and respect for confidentiality.
6. Positive, organized, reliable, and self-motivated individual.
7. Flexible and adaptable approach to meeting job objectives.
Details of the Role
Salary Scale: €47,819 - €57,272 Per annum (based on a 40 hour week).
Location: National Office, Dunshane Camphill Community, Naas, Co Kildare W91 XV5T. Hybrid.
Contract: Fixed term 2 years - 40 hours per week - Monday to Friday 9am - 5.30pm.
Candidates shortlisted will be called for immediate interviews.
Please note all posts are subject to Garda Vetting, relevant Police checks for any country of residence over 6 months from age of 18, and reference checking.
Camphill is an equal opportunities employer.
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