Job Title: School Coordinator
Reporting to the Operations Manager, School of Population Health.
Location: Beaux Lane House, Dublin 2
School: School of Population Health
Contract type/duration: Three years, full-time
About Us:
RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health.
We thrive in an innovative and inclusive atmosphere and our personal development and wellbeing are supported.
Our Mission:
To educate, nurture and discover for the benefit of human health.
Commitment to EDI Strategy:
We seek candidates whose experience has prepared them to contribute to our commitment to the RCSI EDI strategy 2024-2027.
Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds.
This makes our university stronger and ensures we hire the best talent.
Rankings and Recognition:
For each of the last six years, RCSI has been positioned in the Top 300 universities worldwide in the Times Higher World University Rankings.
We are proud that RCSI ranks fifth in the world for "Good Health and Well-being" in the Times Higher Education SDG Impact Rankings 2024.
This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health.
Our Values:
Respect, Collaboration, Scholarship and Innovation unite and direct our purpose.
About the School of Population Health:
Established in 2022, the School comprises the Department of Public Health and Epidemiology, Department of Health Psychology, Data Science Centre, Healthcare Outcomes Research Centre, Institute of Global Surgery, Converge, the SPHeRE programme, and the Cameron Scholars programme.
It includes over 100 academic, research and professional staff, as well as over 40 PhD scholars.
Aims of the School:
Undertake multidisciplinary research that guides, shapes and monitors crucial decisions in population health.
Deliver comprehensive educational programmes that meet workforce and societal needs.
Participate in synergistic networks and collaborations that strengthen infrastructure, capacity and financing for education and research.
About the Post:
The postholder will provide administrative and operational support to the School and two of its research centres - the Data Science Centre (DSC) and Healthcare Outcomes Research Centre (HORC).
Job Responsibilities:
1. Performing administrative duties and supporting the efficient functioning of the School
2. Scheduling and organising meetings, minute-taking
3. Ordering materials and dealing with suppliers, raising purchase orders
4. Reconciling expenditure against budgets
5. SUPPORTING THE DEVELOPMENT AND PRODUCTION OF ANNUAL REPORTS, RESEARCH REPORTS, ETC.
6. MANAGING THE DATA SCIENCE CENTRE'S SUPPORT REQUESTS AND SERVICES
7. IMPLEMENTING AND DEVELOPING STANDARD OPERATING PROCEDURES
8. COORDINATING AND SUPPORTING NEW STARTER PROCESSES WITHIN THE SCHOOL
9. LIAISING WITH COLLEAGUES IN CENTRAL SUPPORT FUNCTIONS (E.G. ESTATES, FINANCE, ETC.)
10. SUPPORTING THE SCHOOL'S PROGRAMME OF WEBINARS AND EVENTS
11. SUPPORTING THE SCHOOL'S COMMUNICATION AND DISSEMINATION ACTIVITIES ON SOCIAL MEDIA
Knowledge and Experience:
Three to five years' experience in a related role and work environment.
Experience in an education or health-related environment would be an advantage.
Excellent knowledge of MS 365 suite
Skills Excellent written and verbal communication skills High standard of accuracy in both written and numerical work Experience of event management Experience with social media Strong organisational and administrative skills, with the ability to priorities tasks, juggle priorities and produce results Conscientious: keen attention to detail, delivering quality work with minimal errors Work on one's own initiative, as well as in a team environment Strong problem-solving skills, self-driven and results-oriented to find workable solutions, review and improve work processes Strong relationship skills: engaging colleagues and stakeholders collaboratively and professionally Effective communication style appropriate to audience and situation Operate flexibly within a busy environment; can shift focus when required
Employee Benefits:
* Minimum of 20 days annual leave, plus an additional 6.5 privilege days
* Flexible/hybrid working options for colleagues across many roles
* Additional leave options incl. paid maternity leave, paternity/parental leave, study leave
* 7% employer pension contribution
* Onsite gym €10 per/month incl. classes and PT sessions
* Childcare support
* 20% discount at Giraffe
* Free eye test and annual flu vaccination
* TaxSaver commuter tickets and Bike to Work schemes
* A site sustainability team focusing on the environmental initiatives; Green Campus Initiative
* Competitively priced café and restaurant
* Equality, diversity and inclusion (EDI) forums, and network groups
* Employee assistance programme with Spectrum Life
* Learning and development training programmes incl. LinkedIn Learning for career progression
* Discounted services incl. GP visits, 10% off dental, staff parking, mobile tariffs, group scheme discount on numerous brands
* Sports and social club incl. yoga, Pilates, fitness classes, Zumba, running club, social evenings, summer BBQ
* Ticket draws for events including rugby, Taste of Dublin, Dublin Horse Show, theatre, music and comedy events
Application Process:
Please apply online with your CV and cover letter.
Informal enquiries can be directed to Elaine Healy.