Job Title: Temporary Senior Administrator (Finance Secretariat)
Location: Dublin City Centre, Dublin 7 (Hybrid Working Model)
Hourly Rate: €24 per hour
Hours: 35 hours per week
Start Date: Must be available immediately as this is a temporary position
About the Role:
Our client, a not-for-profit organisation based in Dublin 7, is seeking an experienced Senior Administrator to join their Finance Secretariat team on a temporary basis. This role requires strong minute-taking skills and a proactive approach to administrative support.
The successful candidate will assist in the coordination of committee meetings, provide administrative support to key stakeholders, and manage a range of general office duties.
Key Responsibilities:
1. Committee Meetings:
o Manage end-to-end coordination for various committees (e.g., Finance, Trusts, Clerical Fund, and Common Fund).
o Prepare and distribute meeting packs, attend meetings, take minutes, and follow up on action points.
o Maintain committee memberships and ensure schedules are up-to-date.
2. General Administration:
o Provide diary management and correspondence support for the Moderator, Financial Controller, and Financial Administrator.
o Handle legal queries, maintain the legacy register, and coordinate briefings for priests and parish representatives.
3. Office Support:
o Manage office supplies, shared hardware, and general facilities.
o Assist with post, filing, and reception duties.
o Set up Zoom calls and organize social events.
4. Additional Duties:
o Provide cover for other administrative staff and respond to ad hoc tasks as required.
Requirements:
* Essential: Demonstrable experience in minute-taking and at least 5 years of senior administration experience.
* Knowledge of Microsoft Office Suite (Excel, Word, PowerPoint).
* Excellent organizational and communication skills with an empathetic approach.
* Understanding of the structures and ethos of the Catholic Church is an advantage.
* Flexible, motivated, and able to work both independently and as part of a team.
For further information, please contact: Fiona Ralph at GHL Recruitment
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