Executive assistant to leadership team

Executive Assistant to Leadership Team - Galway (Hybrid)

We are seeking a motivated and ambitious Executive Assistant to join our dynamic team in the water and wastewater technology sector. This exciting opportunity is based in Galway, offering hands-on experience in a fast-paced industry. As the company grows its presence in Ireland, the UK, and globally, this role will provide essential administrative support to the expanding team.

* Provide comprehensive administrative support, including organizing and managing appointments, meetings, and events, coordinating staff schedules, arranging travel plans, and maintaining company databases and management systems.
* Ensure the smooth operation of office activities, overseeing day-to-day administrative functions and systems.
* Serve as the primary point of contact for both staff and visitors, managing inquiries and assisting with various requests.
* Take charge of event planning and coordination, working closely with event organizers and third-party marketing vendors.
* Assist with human resources support, inventory management, scheduling, data entry, data management, compliance tasks, and general office organization.
* Prepare company documents and templates using Microsoft Office applications (Word, Excel, PowerPoint) for various purposes.
* Maintain and ensure the availability of office equipment and manage office supplies and vendor relations.
* Support the organization's communication efforts with governmental agencies and funding bodies, helping to prepare and submit grant applications.
* A minimum of five years of experience in an Executive Assistant or Office Manager role.
* A relevant qualification, such as a degree in business, accountancy, construction, or a related field, or equivalent professional experience.
* Expertise in using Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
* Proven project management capabilities, with experience managing multiple tasks simultaneously.
* Ability to handle confidential matters with discretion and demonstrate sound judgment when dealing with sensitive information.
* Familiarity with corporate governance and compliance standards is highly desirable.
* Experience working with financial management software is beneficial.
* Strong organizational and event management skills, with the ability to adapt to changing requirements and tight deadlines.