Assistant Manager Adminstration
* Administrative Support
* Leixlip
* Job ID: 19507
Your vision is ambitious. Just like ours.
Our people are our success. As one of us, you will contribute to engineering excellence for the high-tech markets of the future, including semiconductors, batteries, pharmaceuticals, biotechnology, and data centers. At Exyte, you will be part of a global community of challenge seekers who are ambitious and passionate about innovation. Together, we will build on our company’s long history and keep on leading the way to a better world.
Discover your exciting role
To manage general administrative support to the specified team.
Explore your tasks and responsibilities
* To manage administrative support to the team
* To attend regularly / daily team meetings – tasks involved in this include:
* Preparing PowerPoint presentations / updating as required in readiness for each meeting and distributing accordingly
* Taking meeting minutes and checking with attendees that all items are accurately recorded.
* Distributing minutes after each meeting, following up on actions if required
* Daily use of the company’s Document Management System (SharePoint system) – becoming an expert in its use and a go to point for any assistance the team requires.
* Working with PowerPoint, Word and Excel Documents as required by team
* Compiling regular reports and distributing as required.
* Providing support to others in the use of the above MS packages if needed.
* Liaising with subcontractors and other disciplines involved in the project as requested by the team lead / manager
* Organise and manage diaries for team members
* Organise external and internal meetings as directed by the team
* Meet and greet visitors arriving for meetings. Ensure registration of visitors and security procedures are followed
* Liaise with other Administrators and Team Assistants throughout duration of project as required
Show your expertise
* Able to work on own initiative as well as a team player
* Accurate and organised methods of working
* Ability to work under pressure and to tight deadlines
* Experience of taking meeting minutes and accurately recording all actions.
* Excellent knowledge of Microsoft Office packages Outlook, PowerPoint, Word, and Excel
* Able to type accurately at a minimum of 40 - 50 wpm
* Previous administration managerial experience in similar role
* Certificate in Secretarial/Office administration or equivalent would be beneficial
Contact
donal.hickey@exyte.net
Exyte is an Equal Employment Opportunity employer and is committed to equal opportunity and equal treatment. Therefore, Exyte Group provides equal employment opportunities to all qualified applicants regardless of ancestry, gender, sexual orientation, gender identity, race, color, religion, protected veteran or disability status, or genetic information.