Company Description
At Innov8 Labs, we’re proud to be a GMP-accredited health and beauty manufacturing company, based in Clara, Co. Offaly. We specialise in formulating products that people believe in across various categories such as cosmetics, skincare, oral care, sunless tan, and cosmeceuticals. Our commitment to science-first innovation drives our full-service manufacturing, contract manufacturing, private label, and packaging services. With our unparalleled expertise, deep industry insights, and diverse product offerings, we proudly partner with emerging, as well as established brands and retailers, at every stage of growth. To support our continued growth we are recruiting an Accounts Assistant/Payroll Specialist.
Job Purpose
The Accounts Assistant / Payroll Specialist plays an important part in our Finance Team, assisting in the smooth operation of the finance department by managing day-to-day accounts functions and processing payroll for all employees. Reporting to the Financial Controller, this role supports the team in handling financial records and transactions and ensuring accurate and timely payroll processing, in compliance with company policies and legal requirements.
Key Responsibilities
1. Accounts Administration:
1. Maintain accurate and up-to-date financial records.
2. Assist with accounts payable and receivable.
3. Prepare and process invoices, payments, and receipts.
4. Reconcile bank statements and monitor cash flow.
5. Assist in the preparation of monthly, quarterly, and year-end reports.
6. Help in maintaining fixed asset registers.
7. Monthly and year-end GL & BS reconciliation.
8. Support month-end and year-end closing procedures.
2. Payroll Processing:
1. Administer payrolls for all employees, ensuring accurate calculations of wages, deductions, and benefits.
2. Process overtime, commissions, bonuses, and other payroll adjustments.
3. Ensure timely and accurate submission of payroll data to relevant authorities.
4. Maintain employee records, including tax filings and contributions to pension schemes.
5. Process and manage statutory deductions (e.g., taxes, PRSI etc.).
6. Respond to payroll inquiries from employees in a timely and professional manner.
3. Compliance and Reporting:
1. Ensure adherence to payroll laws, regulations, and company policies.
2. Assist with audits related to accounts and payroll.
3. Prepare and submit statutory reports, including tax filings and other relevant documentation.
4. Other Duties:
1. Provide general support to the Finance team as required.
2. Assist with budgeting and forecasting processes.
3. Help identify and implement process improvements within the finance and payroll functions.
4. Month end expense accounts payments and reconciliations.
Skills and Qualifications
1. Educational Requirements:
1. Accounting technician or Part qualified in accounting or finance-related field is preferred.
2. A Payroll certification would be a distinct advantage.
2. Experience:
1. Proven experience as an Accounts Assistant, Payroll Clerk, or in a similar role.
2. Familiarity with accounting software and payroll systems.
3. Strong understanding of accounting principles and payroll legislation.
3. Skills:
1. Excellent organisational skills and attention to detail.
2. Strong numerical and analytical skills.
3. Proficiency in MS Office especially Excel.
4. Knowledge of payroll-related software is a plus.
5. Strong communication skills, both written and verbal.
4. Personal Attributes:
1. Ability to work under pressure and meet deadlines.
2. Strong team player with the ability to work independently when required.
3. Willingness to collaborate and support cross functional projects.
4. High level of integrity and confidentiality.
5. Lives the values and behaviours of Innov8 Labs.
Our Values
At Innov8 Labs, our values shape everything we do:
1. We Put People First
2. We Challenge the Status Quo
3. We Strive for Excellence
4. We Act with Integrity
5. We Take Responsibility
6. We are Solutions Driven
If our values resonate and you want to grow your career with a growing company, we want to hear from you.
#J-18808-Ljbffr