Job Title: Office Book Keeper.
Location: Northbridge Service Station, Kilmallock, County Limerick
Main Purpose of Job:
To effectively manage, develop, motivate and lead the administration/office staff.
Responsibilities:
* Recording and maintaining a company's daily financial transactions.
* Preparing reports for managers and trial balances to assist accountants.
* Supporting with payroll, collecting debts, generating invoices, and making payments.
* Liaising with HR Manager, Area Manager, Office Manager, office employees, and company auditors.
Key Tasks:
* Ensuring financial ledgers are maintained and monthly accounting processes are followed.
* Working with a hands-on approach to the entire office team.
* Organizing workloads, monitoring own progress and performance, determining work priorities, paying particular attention to productivity, systems, efficiency, profitability, and quality control through regular audits.
* Correct use of appropriate technology.
* Carrying out stock checks on equipment and materials as required.
* Arranging/carrying out the induction and on-the-job training with office staff, ensuring they are trained to required standards.
* Liaising with Human Resources promptly, with open communication and integrity.
* Involvement in implementing new financial and operational systems.
* Coordinating escalation/identification of issues and advising Senior Management of potential/operational risks.
* Providing Business Analysis to improve processes, productivity, and performance, and supporting effective decision-making.
* Accountable for all tax and regulatory returns.
* Ownership of revenue reconciliation.
* Preparing weekly financial reports, including forecasting of profits, cash, and payroll.
* Preparing monthly Accruals, Prepayments, and Balance Sheet Reconciliations.
* Preparing year-end accounts.
* Ensuring a strong accounting and operational control environment to safeguard assets.
* Promoting credible awareness of all company policies and procedures and Health and Safety Practices.
* Ensuring all employees have appropriate training and understanding on policies and procedures and Health and Safety Practices to secure compliance.
* Implementing and following up on CAPA plans in relation to any audit non-conformances outlined by you or other departments.
* Developing the business, assisting the Store Manager/Franchisee in building relationships in local communities, assisting in the development of an LSM plan with the Manager/Franchisee for each store to generate business and goodwill in each community.
* Overseeing employee relations and customer complaints having the potential for significant impact on the business and taking necessary action and advice to minimize effect.
* As required, preparing weekly KPI reports, relative to sales, productivity, man hours budgets, stock, margins, wastage.
* Attending weekly management meetings at Head Office, prepared and open to new challenges with a proactive mindset.
* Actioning any issues that arise on a day-to-day basis.
* Ensuring compliance with all legislation, i.e., Working Time Act, rest periods, max working hours, etc., equality legislation, grievance, and disciplinary procedure.
* Ensuring accurate records are maintained, including time and attendance, time sheets, site minutes, etc.
* The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
Profile:
* Accounts Technician or Accountant, with 3+ years PQE in a management role.
* Results-oriented, commercially astute, revenue, and profit-focused.
* Experience along with some multi-site experience within the Retail Industry - A minimum of 2 years experience is required.
* Possess excellent IT skills and experience.
* Financial acumen is a particular requirement of this position.
* Will be someone who can think strategically as well as operationally.
* The ability to manage and develop in a state of self-sufficiency.
* Possess excellent organisational, analytical, problem-solving, and communication skills.
* Business acumen gained through work experience and/or a business degree.
* Will have a strong, demonstrable record of achievement working in a standards-driven organisation.
* Will be ambitious, enthusiastic, and resilient with demonstrable career progression to date.
* Communicates office goals and a motivating vision; links individual office performance to achieving store goals.
* Provides clear direction and authority, and is assertive when required.
* Regularly coaches office staff to drive for results, is a role model in his/her display of professionalism.