My Pharmaceutical client based in Dublin North is seeking a senior business operations administrator and PA for one of their leading departments within the business.
This Position is for a 6-month contract with a view to extension. Ideally with immediate start within 2 weeks.
Responsibilities
1. Act as the facilitator and main point of contact for the head of the department unit as well as handling all day-to-day needs.
2. Organise travel including VISA's / travel documents.
3. Manage and process expenses.
4. Event management.
5. Diary management including making independent decisions regarding planning, organising, and scheduling of business meetings.
6. Screen and manage calls.
7. Assist with projects and presentations.
8. Attend meetings and complete minutes of meetings.
9. Collate Business Summary reports.
10. Oversee business teams' reports.
11. Coordinate with Legal and approve requests.
12. Assist with HR duties.
13. Assist in the coordination and delegation of administrative tasks.
Minimum Requirements
1. At least 5-8 years’ experience in a similar PA or Executive Assistant role.
2. A business degree or equivalent is preferred but not essential.
3. Previous Pharmaceutical, logistics, or supply chain experience is an advantage.
4. Advanced IT & MS Office applications including Outlook, Word, Excel & PowerPoint is required.
5. Ability to analyse data.
6. Ability to work with leadership interaction and correspondence.
7. Excellent communication skills.
8. Ability to prioritise own workload and work under pressure.
9. Ability to work with sensitive information and provide strict confidentiality.
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