Job Title: Administration Officer
We are seeking a highly organized and detail-oriented Administration Officer to join our team in Armagh. This is an exciting opportunity to work in the public sector and be part of a dynamic team.
Duties and Responsibilities:
* Provide a telephone reception service as part of a team.
* Offer a reception service to all visitors and guests, advising the appropriate officer of their arrival.
* Assist and provide support to the finance team as required.
* Prepare, collate, and input data to support the Training and Research Team.
* Prepare, collate, and circulate all documentation, papers, and agendas for meetings.
* Act as secretary to meetings and undertake follow-up actions as directed.
* Undertake text, data, and image processing duties.
* Draft and circulate documents, acknowledgements, holding replies, and on occasions, collate information from various sources to assist with corporate responses.
* Liaise with external bodies, including Government agencies, Ministerial Offices, Public Bodies, and other organizations as required.
* Provide secretarial support for the Heads of Division as needed.
* Use an electronic document storage system and manage electronic and manual files and filing systems.
* Process and manage emails and hard copy correspondence, prioritizing urgent issues in accordance with guidance and procedures.
* Arrange meetings, events, conferences, speakers, and issue invitations as per senior officer's instructions.
* Participate in staff development activities to enhance knowledge and skills.
What You'll Get in Return:
* The opportunity to join a reputable public sector organization.
* A chance to transition from a temporary to permanent role.
* A great working environment and team.