Main Duties and Responsibilities
Our system relies on timely follow-up and reconciliation of all incoming documentation and information to ensure seamless close-out of outstanding works.
SHE Compliance and Administration
* Ensure good Safety, Health & Environment compliance across all operations.
* Provide administration and accounting services as required.
We strive for efficient management of cash takings, floats, and stock levels, implementing site service or process improvement initiatives where necessary.
General Administration
* Filing, photocopying, scanning, binding, and recording of timesheets are essential duties.
* Generation of client quotations and reports is also a critical function.
Timely reporting to the team ensures everyone is updated on project and contract status.
Team Collaboration and Absence Management
To authorise, allocate, and record staff absences in conjunction with the Catering Manager through our online system, TMS.
Efficiency and Continuous Improvement
Identifying and creating ways to improve efficiency across facilities-related services is an ongoing priority.
Purchase Orders and Requisitions
Raising requisitions and purchase orders is an important aspect of this role.
Qualifications and Experience
* ECDL qualification and excellent Microsoft Suite knowledge are prerequisites.
* A minimum of 1 year's administration experience is required.
Key skills include:
* Ability to work well as part of a team.
* Initiative and self-motivation to complete tasks.
* Excellent interpersonal and communication skills.
* Understanding of safe working practices and health and safety legislation.
* Attention to detail and organisational skills.
* Flexibility, honesty, and reliability.
Working Pattern
This role operates on a part-time basis, Monday to Thursday from 9:00 to 13:00, covering 16 hours per week.