Executive Secretary / Office Manager
Exciting Opportunity in Dublin for Mandarin and English Speakers!
Location: Baldoyle
Salary: €40-45k
Type: Full-time, Permanent Role
Key Responsibilities:
Provide high-level administrative support ensuring smooth daily operations.
Act as a liaison between the executive and internal/external
stakeholders, maintaining confidentiality and professionalism at all times.
Organize and maintain files, records, and documents, ensuring easy access and retrieval.
Assist in drafting meeting agendas, taking minutes, and following up on action items.
Maintain effective communication between executives, employees, clients, and business partners.
Prepare and distribute official company communications as required.
Represent the executive in meetings when necessary and provide detailed summaries afterward.
Assist in strategic planning, project tracking, and ensuring deadlines are met.
Conduct research and compile data to support decision-making processes.
Identify and implement process improvements to enhance office efficiency.
Key Requirements:
Minimum of 5-8 years in an Executive Secretary or similar role, preferably in a corporate environment.
Bachelor’s degree/Diploma in Business Administration, Management, or a related field is preferred.
Exceptional organizational and time-management skills.
Strong verbal and written communication skills.
Ability to handle sensitive information with discretion and confidentiality.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong problem-solving abilities and proactive thinking.
Ability to work independently and handle pressure in a dynamic environment.
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