Senior Business Operations Administrator and PA
This is a senior business operations administrator and PA position for a leading department within our pharmaceutical company based in Dublin North. The role is initially for a 6-month contract with potential for extension.
We are looking for an individual who can start immediately, ideally within two weeks.
Main Responsibilities:
* Act as the primary point of contact for the head of the department unit and manage day-to-day needs.
* Organize travel arrangements, including visa applications and travel documents.
* Manage expenses, coordinate events, and maintain diaries.
* Screen and manage calls, assist with projects and presentations, and attend meetings to take minutes.
* Compile business summary reports and oversee team reports.
* Liaise with legal teams to approve requests and assist with HR duties.
* Coordinate administrative tasks and delegate responsibilities.
Requirements:
* At least 5-8 years of experience in a similar PA or executive assistant role.
* A business degree or equivalent (preferred but not essential).
* Previous experience in the pharmaceutical, logistics, or supply chain industry is advantageous.
* Proficiency in advanced IT and MS Office applications, including Outlook, Word, Excel, and PowerPoint.
* Ability to analyze data, work effectively under pressure, and maintain confidentiality.
* Excellent communication skills and strong leadership interaction abilities.