Site Administrator Role
We are seeking a proactive and organized professional to join our dynamic team in the construction industry. As a Site Administrator, you will take on diverse responsibilities, support daily operations, and help ensure our projects run seamlessly.
About the Job
* Manage incoming calls and email inbox, ensuring timely responses.
* Handle printing, organizing, and filing tasks.
* Prepare and oversee tender documents and processes.
* Record, type, and distribute meeting minutes.
* Draft correspondence, invoices, and other administrative materials.
* Coordinate supplier quotes and maintain detailed records.
* Oversight of contract management and related tasks.
* Schedule and arrange site visits and inspections.
* Attend site surveys and walkthroughs as required.
* Create and submit planning documents for approval.
* Support various administrative duties as needed.
About You
* Previous administrative experience, preferably in construction or site management.
* Familiarity with tender documentation and processes.
* Proficiency in Microsoft Office, especially Excel (VLOOKUPs, Pivot Tables, Macros).
* Strong communication and interpersonal skills.
* Exceptional organizational skills and attention to detail.
Key Responsibilities
The successful candidate will be responsible for managing the day-to-day activities of the site, ensuring all administrative tasks are completed efficiently and effectively. This includes handling incoming calls and emails, preparing tender documents, and coordinating site visits and inspections.
Working Arrangements
* Onsite location: Ballincollig
* Full-time hours: 09:00 - 17:30 (with flexible options)