Asset AdministratorReference: APR20255274
Expiry date: 10:56, Wed, 14th May 2025
Location: Dublin
Benefits: A superb range of Exclusive, Colleague only Benefits and Discounts.
Company: Northgate Vehicle Hire
Job Purpose: Reporting to the Ireland Fleet Manager and working as a key part of the team being responsible for fleet utilisation and optimisation, fleet administration, vehicle data accuracy, VRT, and vehicle taxation.
Attention to detail and a high degree of numeracy is critical, as are strong planning and organisational skills.
Key Responsibilities: Ensure timely receipt of new vehicles onto the fleetEnsure timely ordering of new vehicle orders placed (both stock and customer)Ensure accuracy of vehicle order updates for salesTimely completion of internal Fleet AuditsPreparation of paperwork and distribution of new vehicle tax discsArrange semi-cap for new vehiclesPricing non-core vehiclesMaintaining accurate files and logs for the Asset DepartmentPreparation and distribution of biweekly de-fleet planAdding and updating information and pricing on the company operating systemEnsure accuracy of vehicle asset data & accuracy of location of fleetManaging the fleet induction to on hire dateBuild partnerships and work collaboratively with other internal department functionsEffectively communicate; generate professional written material and deliver valuable verbal presentationsAssist in managing the organisation's fleet management process, including acquisition, utilisation and replacement of fleet.Compile and present asset management reportsCoordinate work with external third parties, manufacturers, and suppliers and maintain positive relationshipsPrepare business activity reports and forecastsFind ways to reduce costsAd hoc duties that contribute to team goalsKey Skills & Experience: Excellent knowledge of all MS Office systems and functions ie Outlook, Excel, Word and other PC based systemsStrong planning and organizational skillsStrong attention to detail & a desire to get things right first timeHigh degree of numeracyProven ability to multitask and work on own initiativeStrong Customer focus and the ability to work with internal and external stakeholdersThe ability to juggle multiple tasks, work under pressure and meet deadlines.Competent to work independently, take initiative, set priorities, and see projects through to completion.Demonstrate interpersonal and presentation skills for frequent contact with clients and co-workersHighly developed problem solving, analytical, and decision-making skillsDemonstrate a positive attitude, integrity and social/cultural awarenessFleet & Vehicle knowledge preferredKnowledge of Vehicle taxation preferredDegree in business, management, accounting, facilities or fleet management, or related fieldExperience managing capital assets e.g., fleet /equipment/ facilities or equivalent etc.
or mix of education and experience to meet the essential functions of the position.Personal Attributes: Reliable and punctual with a professional attitude.Customer-focused and approachable.Flexible and adaptable to changing schedules and customer needs.Working Hours: 23 Days Annual Leave with additional day for your BirthdayCompany Pension SchemeComprehensive training and development opportunities.
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