Job Description:
As an Office Project Coordinator, you will play a crucial role in ensuring the smooth operation of our electrical contracting projects. You will be responsible for managing document control processes, handling our Time Management System (TMS), Enterprise Resource Planning (ERP) Systems, and liaising with our onsite teams daily.
Key Responsibilities:
* Maintain accurate and organized documentation relating to projects.
* Maintain accurate health and safety documentation.
* Collaborate with various teams to gather and organize project-related information.
* Work closely with on-site supervisors to gather information for our TMS and ERP Systems.
* Coordinate with payroll to ensure accurate and timely processing of payments to employees.
* Answer and respond to phone calls in a professional and courteous manner.
* Direct calls to the appropriate department or individual.
* Take messages and relay important information to the relevant parties.
* Coordinate and oversee the inventory and maintenance of office supplies, ensuring a well-stocked and organized workplace environment.
* Assist upper management with specific tasks.
* Update and monitor our social media and website.
Qualifications:
* Equivalent work experience in an office setting.
* Strong organizational and multitasking abilities.
* Excellent communication and interpersonal skills.
* Fluent English Speaker is essential.
* Proficient in Microsoft 365 and document management systems.
* Ability to work independently and collaboratively in a team environment.
* Previous experience in a similar role is a bonus.
Company Overview:
Our client is an established electrical contractor based in Tralee, Co. Kerry.