Finance Assistant
Purpose of the post:
The Finance Assistant will be responsible for a variety of transactional tasks within the Finance Department including accounts payable, payroll, processing of travel expenses and other finance related tasks. The successful candidate will also be required to work on a variety of IT systems for the smooth running of the department.
Duties and Responsibilities:
* Completion of accurate calculations and posting of invoices
* Posting of receipts in line with procedures
* Maintenance of the Creditors Ledger
* Responsible for coding and posting of supplier invoices
* Completion of monthly statement reconciliations
* Preparing monthly payment runs for approval
* Dealing with supplier queries and escalation of same if required
* Accountable for banking duties and transactions
* Responsible for posting of transactions
* Completion of monthly reconciliations
* Completion of payment runs
* Accountable for overseeing debit card activity
* Reconciliation of Soldo/petty cash returns
* Budget:
* Assisting the Finance Manager and various department heads with annual budget preparation
* Support the Finance Manager with monitoring and reporting on variances against budget
* Management Accounts:
* Posting of month end journals
* Accruals and prepayments
* Prepare Management Accounts for sign off by Finance Manager
* Maintain Fixed Asset register
* Assist with the preparation of finance reports for board packs
* Year End Audit process with Auditors
* Payroll:
* Assist with processing of monthly payroll
* Ensuring the accurate and timely end to end processing of monthly payroll
* Administering third party deductions, i.e. Pension, VHI, Social Welfare, LPT
* Completing control checks prior to transmitting the final monthly payment
* Deal with all payroll and benefit related queries in a timely manner
* Admin:
* Responsible for dealing with all associated administration duties including but not limited to answering phones and emails in relation to a variety of queries
* Assist with procurement on facilities
* Assisting relevant parties with grant applications
* Completion of all ad hoc duties as assigned from time to time to support the efficient functioning of the department
* Support both IT and HR with related tasks
Experience and Qualifications:
* Relevant third level finance qualification (e.g. Certificate, Diploma, Accounting Technician/recognised payroll qualification or equivalent is desirable)
* Candidates should possess minimum 5 years' experience of financial accounts, financial administration and a knowledge of payroll
* Strong analytical skills, ability to plan, organise and implement tasks
* Highly organised individual
* Possess excellent IT skills
* Exceptional communication skills
* Possess accuracy and excellent attention to detail
* Ability to work within a small team as well as under own initiative to strict deadlines
* Strong work ethic and flexibility
Skills:
* Payroll
* Third Level Finance Qualification
* Analytical
* Accuracy
* Attention to Detail
Benefits:
* Paid Maternity & Paternity Leave
* Income Protection
* Long-Service Days
* Pension Scheme
* Competitive Salary
* Generous Holiday Allowance
* Staff Savings Scheme
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