The purpose of this position is to carry out routine day-to-day administration of corporate and fund structures under the direction of a Client Relationship Manager.
Key responsibilities: Build and maintain strong working relationships with clients, colleagues and other business contactsAdministration of a range of entities across various corporate and fund vehicles, investment holding companies and fund structuring entitiesCoordinate all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine mattersCoordinate and review the work of more junior team members, where applicablePrepare the appropriate documents for incorporation of companies, annual and other ad hoc filingsAssist with obtaining CDD on shareholders and maintain the registerMaintain accurate records for each entity, ensuring that all amendments are made in a timely mannerLiaise with notary offices, government offices, tax authorities and banks (as applicable)Ensure regulatory and statutory fillings are made in a timely mannerPrepare manual and electronic payment instructions to settle expenses and complete transactions throughout the structuresEnsure staff are trained on electronic banking systems and coordinate the opening of new bank accountsAssist with audit of entities.Skills, knowledge, expertise: Bachelor or Master's Degree in Law or Business AdministrationAt least 3 to 4 years of previous experience as an experienced Corporate Officer or Paralegal OfficerThe candidate will be expected to be qualified or studying towards a relevant professional qualification (preferably ICSA Certificate level or an accountancy qualification)Sound technical financial services knowledge (to be supported through the Aztec Academy)Strong knowledge of company and partnership laws; an understanding of trusts would also be beneficialComputer literacy skills are essentialStrong interpersonal skills are required to develop close working relationships with colleagues, clients and business contactsWe will provide the training, both in-house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services.
You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.
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