Job descriptionInland Fisheries Ireland has an exciting new roles for a Administrative Assistants to join our team.Inland Fisheries Ireland ( IFI) have a vacancies for a Administrative Assistants to join our WRBD-Galway division.IFI Galway operates a very busy HQ for the WRBD-Galway operational area at Teach Breac in Galway City. In line with the principal functions of Inland Fisheries Ireland, IFI Galway undertakes the protection, management and conservation of extensive resources in WRBDG, including the management of the great western lakes, and the associated prime angling for wild brown trout, salmon and coarse fish. The operation of state fisheries at Galway weir and Erriff Fishery, Cong hatchery and smolt production unit. In addition to this, IFI Galway has responsibility for the national counters program and the Lagarosiphon weed management on Lough Corrib. There is also a substantial portfolio of properties and assets that require management and have associated operational aspects and bills. WRBDG also supports many staff from national functions who are based within our offices.The appointee will be responsible for providing general administrative, operational and personnel support to the IFI Galway office and River Basin District DirectorABOUT USInland Fisheries Ireland are the environmental agency responsible for protecting, managing and conserving Ireland's inland fisheries and sea angling resources.More information can be found by visiting our website.VISION, MISSION & VALUESVisionTo place the inland fisheries resource in the best sustainable position possible for the benefit of future generations.MissionTo protect, manage and conserve Ireland’s inland fisheries and sea angling resources and to maximize their sustainability and natural biodiversity.ValuesWe work collaboratively with professionalismWe are open, transparent and accountableWe act with respect and integrityWe are committed to stewardship and sustainabilityKEY RESPONSIBILITIESManage WRBDG creditors and debtors ledger and all associated duties (e.g. process all supplier invoices for payment, scan all invoices, creditor reconciliations)Account reconciliation and other control accountsLiaise with suppliers/creditors/debtorLiaise with auditorsAdministration of fishery ratesProcessing of staff subsistence claimsMonthly analysis of cash management system and annual income reconciliationIssuing fishery rates invoices twice yearlyDebt collectionBudget preparationMonthly operational accounts and variance analysisMaintenance of WRBDG fixed assets registerManage staff IFI mobile phone accounts, as well as general phone and other accounts for electricity, rates, water, security, cleaning service for RBDProvision of a range of general administrative supports to the River Basin District Director and other senior staffCustomer support and general administrationProvide front of house and reception servicesCross functional flexibilityRod licence reconciliationsTenderodingTaking payments for FCPNs, licences, etc.Galway info emails – Stakeholder queriesLiaise with Transport team regarding WRBDG FleetOperating a switchboard, taking telephone inquiriesAdministration of procurement / support for local purchasing (purchase orders process, integra)Administration of local fleetProvision of administrative support for events and specific projectsAdministration of on-going maintenance and repair of offices, accommodation and equipment.Administration and maintenance of multiple databasesAdministration of records retention and filing systemsAd hoc duties supporting national working groups and duties assigned by the River Basin District Director This document is not intended to supply an exhaustive of duties; this job description merely sets out to describe the main functions and activities of the post. The successful candidate will be required by management to undertake additional tasks related to the function from time to time.Job requirementsKEY KNOWLEDGE & EXPERIENCEThe ideal candidate will have the following;EssentialLeaving Certificate (Level 5 NFQ) or recognized equivalentA full Category B driving licence that is valid in IrelandA minimum of two years’ relevant experience in an administrator administrative rolePrevious experience working in and understanding of accounts/bookkeepingExcellent Administration Skills - IT literate (Microsoft Office suite) coupled with exceptional attention to detailAbility to prioritise, to manage own workflow and to use own initiativeStrong communication, interpersonal and organisational skillsExcellent Time Management SkillsAbility to work under pressureAbility to work on one's own initiative using sound judgement, whilst being able to take directionStrong team player who can remain positive during challenging tasksFlexibility and ability to balance cyclical daily, weekly and monthly demands with other work requirementsWill demonstrate a high degree of confidentiality and common senseProvision of a quality customer / stakeholder experience is a key aspect of the role.DesirableLearns quickly and is adaptable to changePrevious experience working in a large / complex or public sector organisation desirableAccounting technician qualification desirableLOCATIONThese roles will be based at IFI in Galway.REMUNERATIONThe salary scale for the position is at the level of Admin Assistant IV as applies in Inland Fisheries Ireland, it is a 12-point scale including 2 long service increments (LSI’s): Point 1 €34,256.51; Point 2 €36,367.78 ; Point 3 €37,214.25; Point 4 €39,357.69 ; Point 5 €41,316.67; Point 6 €43,031.11; Point 7 €44,693.35; Point 8 €46,934.26; Point 9 €48,560.20; Point 10 €50,200.89; Point 11 (LSI 1) €51,732.37; Point 12 (LSI 2) €53,303.22 (IFI Admin Assistant 4 Grade Payscales as of 01/10/2024)Candidates should note that salary will not be subject to negotiation and the rate of remuneration may be adjusted from time to time in line with Government pay policy. New entrants to the public sector will start on point 1 subject to Haddington Road Agreement and subsequent Government Agreements.TENUREThese posts are offered on a permanent contract basis. We have two permanent roles available, both based at IFI in Galway.APPLICATIONS & SELECTION PROCESSA cover letter and up to date Curriculum Vitae should be submitted by midnight on Tuesday 14th January 2025.Late applications will not be processed.Short listing will be based on information provided in the Cover Letter and CV.Canvassing will disqualify.GARDA VETTINGPlease note that the successful candidate will need to go through a Garda Vetting process and complete safeguarding training before they can take up their role.By applying for this role, you give Inland Fisheries Ireland permission to process your personal information through the National Vetting Bureau and if any disclosure of information which comes to light is deemed to put children and vulnerable adults at risk, you may not be able to take up the role. FORMATION OF PANELA panel may be created for up to six months to cover vacancies for roles with similar skill sets.Inland Fisheries Ireland is an equal opportunities employer.All done!Your application has been successfully submitted!Other jobs