Job Title: Senior Administrator in Engineering
We are seeking a highly skilled and experienced senior administrator to join our engineering team. As a senior administrator, you will play a vital role in overseeing administrative functions, ensuring efficient project execution, and supporting both technical and management teams.
Key Responsibilities:
* Office & Operations Management: Manage daily administrative tasks to ensure smooth office operations, handle procurement of office supplies, equipment, and engineering tools, and ensure compliance with company policies, safety regulations, and industry standards.
* Project & Technical Support: Coordinate and maintain engineering project documentation, including contracts, permits, and compliance records, assist project managers with scheduling, resource allocation, and reporting, and ensure deadlines are met by tracking progress and facilitating communication between teams.
* Financial & Budget Administration: Support budget preparation, expense monitoring, and financial reporting, process invoices, purchase orders, and vendor payments related to engineering projects, and work with finance teams to manage cost control and project funding.
* Human Resources & Staff Coordination: Assist with recruitment, onboarding, and training of engineers and technical staff, maintain employee records, certifications, and compliance with safety and HR policies, and ensure adherence to workplace health and safety (HSE) guidelines and training programs.
* Communication & Client Liaison: Serve as a point of contact between engineers, clients, contractors, and stakeholders, prepare and review reports, proposals, and engineering-related correspondence, and manage client inquiries and ensure smooth communication flow across projects.
* IT & Document Control: Oversee document management systems for engineering drawings, blueprints, and technical reports, ensure secure handling of confidential company and project information, and support engineers with software tools, databases, and project tracking systems.