Would you like to be part of our winning team and take on a great role with constant opportunity for upskilling and progression? Then Murphy Geospatial is the company for you!
About Us
Murphy Geospatial is part of Woolpert, a premier architecture, engineering, geospatial (AEG) and consulting firm with over 2,000 employees and over 60 offices on five continents. Woolpert is a Global Top 100 Geospatial Company, a Top 100 ENR Global Design firm and has earned seven Great Place to Work certifications.
Murphy Geospatial captures, collates, verifies and governs geospatial data, enabling our clients to make informed decisions across the project lifecycle. Proven geospatial solutions through design, construction and inuse phases of projects across six key sectors; Infrastructure, Manufacturing, Energy, Utilities, Property and Natural Environment.
Founded in 1983, our highly developed workflows have been refined through the delivery of over 27,000 projects over 40 years. The Murphy Geospatial and Woolpert union enables numerous career growth and training opportunities within the business.
The Opportunity:
We have a brilliant new opportunity for a Receptionist and Office Administrator to join our busy and highly collaborative Administration Team. This is an ideal role for someone who thrives operating in a fast paced environment and working on a front desk. The successful applicant will be reporting to the Group Office Co-Ordinator and will be based in our Kilcullen office on a full time basis.
What will I be doing in my new role?
Welcoming visitors to our office in a friendly manner and ensuring they are directed appropriately
Managing the company mailboxes with timely responses
Screening telephone calls, enquiries, requests, and handling them when appropriate in a confidential manner
Receiving, sorting, and distributing daily mail/deliveries, arranging couriers etc
Raising queries where necessary and monitoring responses.
Managing correspondence within tight timeframes
Maintaining our office security by ensuring safety procedures are followed at reception
Ensuring both the reception area and company meeting rooms are well maintained and presentable
Monitor the cleanliness of the office and reporting any issues
Assisting with the preparation, collation, and delivery of tender documents
Creating POs in line with company procedures
Managing company credit card and reconciling same in line with company procedures
Accurately accounting for Petty Cash with the Finance team
Conference room and hot desk management and ensuring hot desks are left in good condition when vacated
Organisation of catering when needed
Making extensive travel arrangements
Manage the stationery, office, and kitchen supplies within the office
Support the Group Office Co-Ordinator in management of office welfare facilities and supplies
Performing other clerical duties such as photocopying, binding, printing, and filing
Understanding the business needs and prioritising accordingly
Identifying opportunities for improvements within the company and raising them within the administration team
Communicating effectively and efficiently, while maintaining good working relationships with all colleagues
Dealing with queries from company employees, clients, and management
Assisting in the organization of staff social events throughout the year if needed
Any other tasks reasonably expected of the administration team
Requirements of the role:
2-3 years’ reception experience is desirable
Good working knowledge of MS Office Suite skills, Outlook, Work, Excel, PowerPoint, Teams
The ability to work the following hours in our office (Mon-Thurs 8.30am-5pm and Friday from 8.30am-4pm)
Full Irish/EU Driving License and the use of own vehicle
Sage Experience is desirable but not essential
What key attributes do I need?
Excellent communication skills
High level of attention to detail
Good time and priority management skills.
Ability to work well under pressure and multitask
Self-motivated with an ability to work on your own initiative
Strong data entry skills
Ability to quickly adapt to changing processes
Accurately and efficiently handle information in a discrete manner
Employee Benefits:
Competitive basic package plus benefits
Allowance payments when working away
Education assistance and career development
Access to a pension scheme which includes company contribution after 1 years' service
Annual salary review
Early Friday finish
Service Awards
Profit Sharing Scheme eligibility
Death in Service scheme
Employee Assistance Program; Including Wellbeing
Cycle to work scheme
Relocation support (Role Dependant)
Companywide Social Events
Why build your career with Murphy Geospatial?
Widely Recognised: We are widely recognised as one of the most experienced, professional, innovative, and technologically proficient surveying companies today.
Cutting Edge Technologies: we use only the very latest technological equipment.
Support network: We pride ourselves on our excellent support network of employees and management who are always eager to help each other.
Equality & Opportunity: We are fully committed to a policy of equality of opportunity in our employment practices.
Breadth of Experience: We branch across all sectors of industry giving our staff opportunities to gain a broad base of knowledge and experience.
Learning & Growth: We support and develop our people to enhance their technical and personal competencies towards the achievement of their ambitions.
Exclusive Clients: We are proud to work with a broad spectrum of exclusive clients.
Murphy Geospatial HR Philosophy
Our people are a critical part of our success and represent the value of Murphy Geospatial through their actions and decisions every day. We believe focusing on recruiting the best people and investing in their development helps us to create an environment where staff are engaged and committed, leading to higher levels of staff and client satisfaction.
Murphy Geospatial are proud to be an employer of equal opportunities. We encourage people with different beliefs, abilities, backgrounds and relevant life experiences to apply to our vacancies.
To all agencies: Please refrain from contacting any employee of Murphy Geospatial about this requisition. In the event a candidate who was submitted outside of Murphy Geospatial’s application process is hired, no fee or payment of any kind will be paid, unless such agencies were engaged by Murphy Geospatial’s Talent Acquisition Team for this requisition and a valid agreement is in place.