Job Description:
We are seeking an experienced Office Administrator to join our Corporate Services Department on a 9-month contract. This is a fully office-based role, located in our Carlow office, working 5 days a week.
Main Responsibilities:
* Provide administrative support to the Corporate Services Officer for Insurance and Head office in areas such as facilities management, insurance, and health & safety.
* Assist with administering and organizing the maintenance and delivery of Head office day-to-day facility operations and services.
* Maintain and update facilities management files ensuring that services, call outs, and costings are recorded consistently and accurately.
* Obtain quotations, purchase goods and services in accordance with financial and procurement procedures.
* Support the Head Office Health & Safety Coordinator by administering the contractors procedure through the use of the Flex System, organizing training, and maintaining records.
* Administer, update, and maintain fleet systems and the National Fleet Database.
* Administer non-legal insurance claims, adhering to best practice in accordance with Insurance procedures.
* Fulfill Insurance policy notification obligations by timely reporting of requirements such as events, travel, etc., to Insurance Brokers.
* Assist in the insurance renewal process by collating and consolidating information.
Requirements:
* At least 2 years of administration experience required.
* Leaving certificate or equivalent qualification.
* Excellent administration, organization, time management, and oral/written communication skills.
* Proven track record of successfully dealing with competing priorities and deadlines.
* Strong attention to detail, accuracy, and ability to check own work.
* Computer literate/proficient in the use of MS Office, Word, Excel, & Outlook.
* Strong orientation and commitment to meeting the needs of both internal and external customers.