Saint John of God Hospital is a service of Saint John of God Hospitaller Services Group. It is an independent acute psychiatric teaching hospital with 180 in-patient beds and is one of the leading European providers in mental health treatment and care. The Hospital currently provides specialist services in Substance Misuse, Psychotic Disorders, Eating Disorders, Psychiatry of Later Life, and Adolescent Disorders. The Hospital is affiliated with University College Dublin, Trinity College Dublin.
Description
This is a fixed-term role at Saint John of God Hospital, at Grade IV level, reporting to the Administrative Coordinator. The post holder is responsible for providing efficient and effective secretarial and administrative support to all areas of the administration department, consultant psychiatrists, medical/multidisciplinary teams, and any other personnel, as directed.
Principal Duties and Responsibilities:
1. You will be a member of the Administration Department.
2. Hours of Duty: You will be required to operate a 35-hour week over 7 days. Your hours of work will be as agreed with your line manager and in line with service needs.
3. Provide full administrative and secretarial support to all areas of the administration department, including the admissions department, consultant psychiatrists, medical/multidisciplinary teams, and any other personnel, as directed, in an efficient and effective manner.
4. You may also be required to provide administrative or secretarial support for any other service within the hospital, as directed by the administrative coordinator.
5. Provide full relief and cross-cover, as directed, for other administrative colleagues and to provide relief cover on the hospital’s main reception desk/switchboard, mental health act administrator, medical record administrative functions, and admissions department, as required.
6. Demonstrate flexibility in performing your duties and, if necessary, to work outside the standard working hours, should the business need arise.
7. Ensure the smooth running of out-patient clinics for consultant psychiatrists, registrars, and additional team members, as directed. The Electronic Patient Record should be always used for the recording of both patient information and appointments. Fees should be lodged with the account’s office on the evening of the appointment and not held in your office.
Qualifications and / or Experience:
1. Eligible applicants will be those who on the closing date of the application possess the requisite knowledge and ability for the proper discharge of the role.
2. Have excellent organisational, administrative, secretarial, typing, and keyboard skills; including computer literacy and an excellent knowledge of Microsoft Office (Word, Excel, and Outlook). Audio typing experience is an advantage.
3. Have excellent communication and interpersonal skills, including the ability to communicate successfully and sensitively with a wide range of internal and external stakeholders.
4. Process strong team working skills and the ability.
Benefits:
1. Paid Time-Off for Vacation and Sick Days
2. On-site Gym or Fitness Discounts
3. Free onsite tea/coffee
4. EAP (Employee Assistance Programme)
5. Relocation Assistance
6. Wellness Programs
7. Free onsite parking
8. Death in Service
9. Pension Scheme
10. Learning and development opportunities
11. Bereavement, Parental and Carers Leave
12. Critical Illness policy
13. Cycle to Work Scheme
14. Annual Tax Saver Travel Scheme
15. Maternity Leave & Pay
16. Paternity Leave & Pay
Saint John of God Hospital is an Equal Opportunity Employer.
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