Job Description
We are seeking a highly organized and detail-oriented Administrative Officer to provide administrative and operational support to the School of Population Health and two of its research centres.
About the School of Population Health
The School of Population Health is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. We aim to undertake multidisciplinary research that guides, shapes and monitors crucial decisions in population health and deliver comprehensive educational programmes that meet today's workforce needs.
About the Role
* Performing administrative duties and supporting the efficient functioning of the School
* Scheduling and organizing meetings, minute-taking
* Ordering materials and dealing with suppliers, raising purchase orders
* Reconciling expenditure against budgets
* Supporting the development and production of annual reports, research reports, etc.
* Managing the Data Science Centre's support requests and services
* Implementing and developing standard operating procedures
* Coordinating and supporting new starter processes within the School
* Liaising with colleagues in central support functions (e.g. Estates, Finance, etc.)
* Supporting the School's programme of webinars and events
* Supporting the School's communication and dissemination activities on social media
Requirements
* Three to five years' experience in a related role and work environment
* Excellent knowledge of MS 365 suite
* Excellent written and verbal communication skills
* High standard of accuracy in both written and numerical work
* Experience of event management
* Experience with social media
* Strong organizational and administrative skills, with the ability to prioritize tasks
* Conscientious with keen attention to detail
* Ability to work on one's own initiative, as well as in a team environment
* Strong problem-solving skills, self-driven and results-oriented
* Strong relationship skills: engaging colleagues and stakeholders collaboratively
* Effective communication style appropriate to audience and situation
* Ability to operate flexibly within a busy environment
Benefits
* Minimum of 20 days annual leave, plus an additional 6.5 privilege days
* Flexible/hybrid working options
* Additional leave options including paid maternity leave, paternity/parental leave
* 7% employer pension contribution
* Onsite gym €10 per month including classes and PT sessions
* Childcare support 20% discount at Giraffe
* Free eye test and annual flu vaccination
* TaxSaver commuter tickets and Bike to Work schemes
* Employee assistance programme with Spectrum Life
* Learning and development training programmes including LinkedIn Learning