Transport Administrator
We are seeking a highly organised and detail-oriented Transport Administrator to support day-to-day operations within the transport department.
* Monitor and maintain vehicle inspection processes, accident reports, and defect reports.
* Ensure driver and vehicle records are current, including holiday schedules, absences, and contact information.
* Handle calls to address queries efficiently and support transport managers with timely communication and task coordination.
* Process employee and agency worker hours to ensure wage accuracy.
* Prepare various reports, such as driver hours, stock figures, telematics data, invoices, and audits, to support transport operations.
* Maintain records and security documentation for key suppliers and ensure HSA requirements are met for driver attendance records.
* Place orders with suppliers and maintain stock levels, including PPE distribution and recordkeeping.
* Maintain training records, schedule courses, and inform the Transport Manager of training opportunities.
* Oversee test dates and renewals for tax, CVRT, ADR, and periodic assessments. Ensure bookings and certification issuance are properly managed.
* Manage driver rosters, availability schedules, and daily operational updates.
* Ensure PPE stocks are maintained, correctly issued, and recorded in line with QHSE guidelines.
* Keep business information boards current and relevant.
* Excellent communication skills.
* Proficiency in administrative systems and recordkeeping.
* Familiarity with transport operations is advantageous.
* Attention to detail and commitment to compliance.