We are seeking an Executive Assistant / Office Manager to work directly with the CEO of a privately owned property group based in Dublin City Centre. The ideal candidate has strong business sense and ideally knowledge of construction or real estate.
Job Description
This office-based role comes with an excellent salary package and benefits. We require someone to manage the CEO's diary, filing, and office supplies. You will be the first point of contact for visitors and provide centralised administrative support for site-based and operational management.
Responsibilities
1. Manage the CEO's diary and maintain the CEO's filing.
2. Handle office supplies and meeting rooms.
3. Oversee office service contracts (e.g., telephone, IT, cleaners).
4. Act as the first point of contact for visitors.
5. Provide centralised administrative support for site-based and operational management.
6. Handle ancillary accounts duties (e.g., credit card management).
7. Ensure the office is maintained in an orderly manner.
8. Manage diary coordination and information sharing.
9. Research and report on market and media reports.
Governance Functions – Board Meetings
1. Schedule agendas for each meeting.
2. Coordinate and issue packs for meetings in advance.
3. Take and agree on minutes with the CEO and Chairman of each meeting.
4. Schedule actions arising from meetings, assign responsibilities and timelines, and follow up to ensure delivery.
Activities of All Businesses within the Group
1. Advise on and set up systems to manage the individual businesses and Business Heads more effectively.
2. Coordinate the production of business plans for the Group and each of its businesses.
3. Track, flag, and report deadlines and deliverables for each Business Unit Head.
Ideal Candidate
* Strong administrative experience with attention to detail.
* Ability to manage multiple stakeholders.
* High energy and strong work ethic.
* Experience handling multiple projects.
* Excellent communication and interpersonal skills.