Job Title: HR Admin Support (Italian Speaking)
Location: Galway
Contract Type: 3 month contract with a strong potential for permanent placement.
The HR Admin Support role provides essential administrative assistance to the Human Resources department, ensuring smooth day-to-day operations. This position involves handling HR documentation, maintaining employee records, supporting recruitment activities, and assisting with payroll and benefits administration. The ideal candidate will be detail-oriented, organized, and able to handle confidential information with discretion.
Key Responsibilities
HR Administration & Documentation
* Maintain and update employee records, ensuring accuracy and compliance with company policies and legal requirements.
* Assist in the preparation of HR documents, such as employment contracts, offer letters, and termination paperwork.
* Manage HR databases and ensure data integrity.
* Handle confidential employee information with professionalism and discretion.
Recruitment & Onboarding Support
* Assist with job postings, screening resumes, and scheduling interviews.
* Coordinate pre-employment checks, reference verifications, and new hire documentation.
* Support new hire onboarding by preparing induction materials and organizing orientation sessions.
Payroll & Benefits Administration
* Assist in processing payroll-related documentation, such as attendance records and leave requests.
* Help manage employee benefits, including enrolment and answering basic benefits-related inquiries.
* Maintain accurate timekeeping records and support HR in tracking leave balances and attendance issues.
Employee Relations & Engagement
* Serve as a point of contact for employee queries related to HR policies, procedures, and benefits.
* Assist in organizing employee engagement activities, training sessions, and company events.
* Support HR in implementing employee recognition and wellness programs.
Compliance & Policies
* Ensure compliance with company policies, employment laws, and HR best practices.
* Assist in audits and reporting related to HR compliance and workplace policies.
* Manage absence records, disciplinary actions, and HR reports.
Key Skills & Experience
Experience:
* Previous experience in HR administration, HR support, or an office administration role is preferred.
* Familiarity with HR systems (HRIS), payroll processing, and employee records management is an advantage.
Key Skills & Attributes:
* Strong administrative and organizational skills, with excellent attention to detail.
* Ability to handle confidential information with discretion and professionalism.
* Strong communication and interpersonal skills to interact with employees at all levels.
* Knowledge of HR policies, employment laws, and best practices is a plus.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HR software.
* Ability to multitask and work efficiently in a fast-paced environment.
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