We have an exciting opportunity in our Cork based Global medical Manufacturing client.
Roles and responsibilities
1. Provide cross functional administration support for key business initiatives as required by the Operations Director.
2. Extensive calendar management, booking travel, arranging visas, taxis and preparing travel itineraries
3. Manage Calendar and priorities for Operations Director, Craft, evaluate and modify emails, letters, agendas (and other forms of communication)
4. Maintain operational reports, data gathering and visualisation
5. Prepare and share internal communications
6. Cover to support Executive Assistant at the Cork Campus
7. Provide logistical support for internal and external events
8. Responsible for event organisation and travel arrangements for key global stakeholders
9. Process expenses in line with company policy
10. Administration of Core T&A for Global Team Members
11. Preparation of DHL documentation for shipment requests
12. Manage multiple priorities and provide ad-hoc project support
13. Establish and develop strong relationships with the administrative team and key stakeholders
14. Provide discreet and confidential coordination of sensitive business information including raising of purchase orders
15. Support for site projects groups e.g., Women’s Network and Corporate Social Responsibility.
16. Prepare presentation materials, produce reports, and maintain files/documents
17. Cover to support front of house activities (annual leave cover)
Principal Qualifications
Alongside experience in a similar role, you should be confident demonstrating the following:
18. You have proven experience in assisting senior leaders and working with diverse teams
19. You are digital savvy and can master Microsoft Office tools including Outlook, Teams, PowerPoint, and Excel.
20. Knowledge of Smartsheet is desirable but not essential
21. A high degree of self-management, organisational skills, and an excellent communicator (English oral and written)
22. Excellent attention to detail including spelling, grammar, and formatting to ensure quality and accuracy of all outputs
23. Experience of managing a busy workload, including complex and competing priorities whilst remaining organised and professional, working to deadlines, and delivering under pressure
24. Knowledge and/or interest in Lean methods and standard work, always working from a Lean mindset. Proactively driving continuous improvement whilst demonstrating a behaviour of thinking ahead of the curve
25. Capable of fostering close working relationships
26. Ability to provide absolute security for highly confidential information and to maintain the confidentiality of extremely sensitive information
This role reports into the Operations Director. You will need to be based at our campus in Cork.
kscork
Kelly Services, now part of Gi Group are acting as an Employment Business in relation to this role. Should you choose to apply, your information will be processed in accordance with the and Privacy Statements. For more information regarding data protection our full Privacy notice can be found in the footer of our website.
As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.