Office Manager & Legal Bookkeeper Role
Link Personnel have partnered with our client, a Boutique Law Firm in Dublin 2, to hire an Office Manager and Legal Bookkeeper. Working with a well established Law Firm in a friendly and respectful environment, this role may suit a Legal Executive or Legal Bookkeeper looking for their next move. The role is interesting and varied, offering good autonomy.
Salary: to €60k
Benefits: Tax Saver Travel Scheme, Bike to work Scheme, PRSA, Flexible work arrangements, Bonus
Responsibilities:
* Daily banking;
* Assigning and dealing with lodgements from online banking;
* Loading and part authorising EFTS;
* Scanning and saving all correspondence to document management system;
* Invoicing;
* Petty cash control;
* Bank reconciliations and investigations;
* Month end reconciliations;
* Preparing month end, quarterly and year end accounts;
* Submitting Year end and quarterly accounts to auditors for preparation of Law Society Reports;
* Liaising with Auditors for requests for further information and documentation;
* Preparing and filing VAT returns;
* Statutory compliance – ensuring that accounts are maintained and operated in compliance with the Solicitors Accounts Regulations and compliance with Anti-Money Laundering Regulations;
* Credit control and accounts payable;
* Revenue Online-Stamp Duty, ROS Certificates, CGT 50 Applications submissions;
* CSOL Payments;
* Land Direct authorisations and payment of applications;
* Withholding Tax processing.
HR and Payroll duties:
* Monthly payroll administration and payment of wages;
* Calculating wages and salaries;
* Issuing employees’ wages by cash, cheque or electronic transfer;
* Maintaining employee data;
* Issuing tax forms and related documentation and assisting employees to complete them;
* Deducting tax and insurance payments;
* Resolving issues employees have with timesheets, payslips and other payroll matters;
* Changing employee bank records when necessary to process payments accurately;
* Maintaining statutory reports and ensuring timely filings to ROS;
* Employee PRSA administration and pension administration;
* Bike to work scheme administration and tax saver bus tickets administration;
* Recruitment-Advertising and interviewing candidates;
* Offer letters and contracts to new employees;
* Leave and absence management;
* New employee set up (IT/Keys/Facilities and documentation).
Facilities Management:
* Provision of appropriate facilities for staff;
* Maintenance of building-sourcing suppliers and contractors;
* Office equipment and the related maintenance contracts;
* Liaison with service providers (e.g., cleaners, alarm services, fire suppression, etc.);
* Ensuring facilities comply with Health & Safety regulations;
* Management of car parking spaces;
* Insurance-renewal of office policies.
Purchasing:
* Ordering of office supplies - stationery, bathroom, and kitchen consumables, and printer consumables;
* Purchase agreements with external suppliers.
Office management:
* Ensuring sufficient staff levels, and relevant cover for reception;
* Sourcing temporary staff;
* Event management.
The Candidate:
* Legal Bookkeeping/Accounts experience;
* Experience using a case management system – Partners for Windows an advantage;
* Ability to work on own initiative;
* Good interpersonal skills.
If this Office Manager/Legal Bookkeeper vacancy sounds like you, call Orla on 01 8456312 for details.
Link Personnel
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