Position Title:
Payroll Administrator (Temporary 9 months)
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Main Duties:
1. End-to-end processing of 4 Weekly Payrolls for c.1,300 employees
2. Download of weekly timesheets from Time and Attendance system and import of hours into Payroll system
3. Download of RPNs from ROS
4. Accurate update of employee records and permanent payments/deductions
5. Manual adjustments/calculations and data entry into Payroll system
6. Several checks performed to ensure accuracy and integrity of data before payslips are emailed to employees
7. Upload of Payroll data and ERR to Revenue via ROS
8. Creation and upload of bank file to on-line portal
9. Creation of required Payroll reports and reconciliations including P30 return
10. Assisting with the processing of 4 Monthly Payrolls for c.250 employees
11. Evaluate accurate administration, reconciliation and payment of all third-party payroll deductions and payments including Health Insurance, Pension, Christmas Savings, Sports & Social etc.
12. Completion of forms and letters relating to Department of Social Protection applications, mortgage applications, confirmation of employment etc.
13. Respond efficiently and professionally to queries received from employees and relevant stakeholders to the central Payroll Mailbox
14. Maintain effective controls and procedures to ensure that the Company fulfills all legal, statutory and Revenue requirements
15. Maintain accurate and up to date files and records ensuring confidentiality and audit trail
16. Ensure compliance with Data Protection regulations
17. Other duties include manual calculations of payments and deductions
18. Ad-hoc payroll analysis and reports as required by Payroll, HR or Finance
19. Assist with Time and Attendance administration where required
20. Involvement in cross-functional and cross-divisional project work as is relevant to the position and support in the delivery of key projects
Key Attributes:
* Ability to quickly and effectively become familiar with our internal payroll platforms and procedures
* Keen willingness to learn new tasks, be open to change and demonstrate a high degree of flexibility and collaboration with various stakeholders
* Highly organised, detail-oriented, possessing the ability to effectively prioritise projects and deliverables whilst meeting deadlines set by the Payroll Team Lead and Payroll Manager
* High level of personal drive and self-motivation with an ability to work on own initiative and part of a team
* Experience of working to tight deadlines and under pressure whilst maintaining a high level of accuracy
* Excellent attention to detail and an ability to analyse and interrogate high volumes of data as well as demonstrating an ability to focus on higher level overview
Key Requirements:
* The successful candidate will possess a minimum of 2+ years experience processing end-to-end high-volume payrolls with regular changes
* IPASS certified
* Knowledge of tax regulations and compliance
* Strong working knowledge of MS Office including intermediate to advanced Excel (vlookups and pivot tables)
* Experience of in-House Payroll systems essential (Quantum experience preferable)
* Time and Attendance system experience an advantage (TMS system experience preferable)