We have an exciting opportunity for a Personal Assistant (PA) to join our client's team in Belmullet, Co. Mayo
The PA will assist the Managing Director and fulfill all administrative duties, including planning and scheduling tasks.
As a Personal Assistant, you will join the company on a contractor arrangement.
Key Responsibilities:
* Calendar and meeting management
o Including preparation for engagements with key external stakeholders
* Administrative activities for the MD and members of the Leadership Team
o Travel arrangements and expenses administration
o Development of presentations for sharing internally or externally
o Coordination of VP visits
o Maintenance of all records pertaining to external stakeholder engagements
o Coordination of corporate report submissions and maintain oversight of corporate reporting calendar to ensure timely and quality submissions
o Coordinate staff meetings – booking venue, supporting IT etc.
* Coordinate legal services for the business i.e. maintain oversight of business use of legal services and costs
* Act as secretary for key Senior Leadership meetings, including but not limited to:
o Leadership Team meetings and other meetings as requested
+ Taking note of actions, communicating actions and tracking progress of closure of actions
o Coordinate other key stakeholder/Board meetings
+ Coordination of the compilation of pre-read for the meetings
+ Maintaining minutes of the meetings and distributing to all participants in a timely manner
+ Follow-up with action parties on delivery
+ Maintaining information log
o Coordination of statutory reporting/submissions
o Maintain oversight of business activity plan
o Other duties as required
Key Requirements:
* Degree qualified or similar (Level 8)
* Excellent attention to detail
* Excellent organisation and people management skills
* Strong communication skills
* Demonstrable experience of Microsoft Office packages (Excel, Word, PowerPoint, Outlook)
* Discretion and tact required
* Previous PA experience desirable
For more information, contact Leona at Arcon Recruitment.
#J-18808-Ljbffr