Social network you want to login/join with:
Client:
Pro-Activ Management
Location:
Job Category:
Other
EU work permit required:
Yes
Job Reference:
5249
Job Views:
3
Posted:
22.03.2025
Expiry Date:
06.05.2025
Job Description:
OFFALY INNOVATION AND DESIGN CENTRE CLG
OFFICE CO-ORDINATOR/ADMINISTRATOR
(1 Year Fixed Term Contract)
Offaly Innovation and Design Centre CLG is a company that was established to develop innovative supports for enterprise in Offaly. These supports include: The Junction, Business Innovation Centre in Units 19H and 25J, Axis Business Park, Tullamore and the e-Hive Hub in Edenderry. These three Innovation Centres comprise multi-functional spaces, providing: hot desk facilities, office space, business training and mentoring, and facilities for people to develop ideas and business.
Pro-Activ HR Management have been retained by Offaly Innovation and Design Centre CLG to recruit an Office Co-ordinator/Administrator based in The Junction Innovation Centre, Unit 19H, Axis Business Park, Clara Road, Tullamore, Co. Offaly.
Role:
Office Co-Ordinator/Administrator – 25 hours per week.
Role Overview:
This role requires a proactive and motivated Office Co-ordinator/Administrator to support the smooth operation of The Junction Offaly and e-Hive co-working hubs and office spaces. The Junction Offaly is a community-driven coworking and office space aimed at fostering collaboration, creativity, and local enterprise in Offaly. This is a flexible role, which provides an exciting opportunity to contribute to the growth of a community-oriented innovative workspace. The successful applicant will report into the Economic Development Officer in Offaly County Council.
Key Responsibilities:
* Manage day-to-day office operations for The Junction Offaly, ensuring the office is running as efficiently as possible.
* Maintain office supplies, facilities management and equipment, liaising with service providers as needed.
* Handle correspondence, including emails, phone calls, and in-person queries, as they arise.
* Assist with event planning, organising workshops, and networking events for tenants and the wider community.
* Support the creation of promotional content and social media updates.
* Manage the day-to-day bookings for hot desk users, dedicated desk users and meeting rooms.
* Maintain accurate records and databases for both The Junction Offaly and eHive.
* Handle relationships with suppliers, ensuring timely payments and accurate record keeping.
* Maintain detailed records of rental payments.
* Foster positive relationships with tenants, clients, and visitors by offering excellent customer service.
* Act as the first point of contact for inquiries and support regarding services, facilities, and events.
* Handle client feedback and ensure any issues are addressed in a timely and professional manner.
Skills and Qualifications:
* Previous experience in office administration or coordination an advantage.
* Excellent written and verbal communication skills.
* Working knowledge of Microsoft Office Suite.
* Strong attention to detail and ability to maintain accurate records.
* Ability to work independently.
* A proactive, problem-solving attitude with a customer-oriented approach.
* Familiarity with social media platforms.
Remuneration:
Attractive remuneration available in line with budget, and dependant on the successful candidate’s skills, knowledge and experience.
How to apply:
To apply please forward a cover letter and fully updated CV by email only to [emailprotected].
A full job description is available upon request from Pro-Activ HR Management by emailing [emailprotected].
Closing date for receipt of applications: 5.00p.m. Friday 28th March. 2025.
Please note that shortlisting may apply, and assessment will be done on the basis of relevance and previous experience based on the information provided in the application and these applicants only will be called for interview.
Offaly Innovation and Design Centre CLG is an equal opportunities employer
#J-18808-Ljbffr