Looking for a senior site administrator to work in Dublin 14 for a 6-month contract. Candidates must have a minimum of 5 years experience and should be available for an immediate start.
Responsibilities:
* Collation and filing of the completed and signed documentation while maintaining both electronic and hard copies.
* In absence of the EHS Manager, create toolbox talks for the team and attend the EHS meetings.
* Safety training coordination for (new) personnel and visitors; this includes liaising with 3rd parties to extract personnel information and documentation.
* Logging and loading personnel onto the Data Scope System (Site Personnel Management system).
* Book, track, and chase deliveries where required.
* Collation and processing of information from time sheets in order to generate overviews and statistics.
* Maintaining a daily works schedule to record daily task progress.
* Ensuring the collection and collation of Third Party test results/calibration certificates and filing on SharePoint in the correct folder (UPS package).
* Ensuring the collection and collation of test results from the site engineers and filing on SharePoint in the correct folder.
* Attending the weekly talk - collate/file sign-off sheets.
* Responsible for all work permits and ensuring compliance with site requirements.
* Maintain a weekly works schedule to record weekly task progress.
* Chairing a weekly progress meeting and sharing results with the Management Team.
* Continuous optimization of all (administrative) processes.
* Ensuring a clean desk policy is always maintained.
* Ensuring all office stationery requirements are available.
* Collation of 3rd party part and serial numbers and adding to the customer asset control system.
* During rotation or absence of team members, cover meetings and represent as a spokesperson on site.
* Any other reasonably requested tasks to ensure the smooth running of the project.
Requirements:
* Minimum of 3 years previous administration experience in a team and/or a demanding environment.
* Experience in construction or other project environments is a plus.
* Must be experienced with the Microsoft product suite.
* Additional familiarity with Datascope, EIDA, and SharePoint would be seen as a plus.
* Proactive, accountable, structured, and able to work well with a wide variety of stakeholders.
If this sounds like the role for you, please reach out to me today!
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