Job Title: Administration Assistant
Company:
Ball Corporation
Location:
Waterford, Munster, Ireland
Job Category:
Administration/ Business Support
Join a World-Leading Team:
Ball is a world leader in manufacturing sustainable aluminium packaging. We are committed to contributing to a better community, society, and world.
About the Role:
We are seeking an experienced Administration Assistant to support our Plant Senior Leadership Team and HR Manager with various administrative duties. This role involves handling a range of tasks to ensure smooth daily operations and contribute to a positive customer experience through effective management of the reception and conference areas.
Main Responsibilities:
* Distribute incoming mail to relevant departments daily upon arrival.
* Manage meeting room bookings for both staff and visitors, ensuring rooms are prepared for meetings and events.
* Coordinate travel, hotel, and catering requirements for Plant Management.
* Assist with the use of Concur and CWT systems for travel arrangements.
* Maintain and update the reception communications board daily.
* Ensure the conference facilities are kept to an exceptional housekeeping standard.
* Undertake various reception duties, including handling phone calls, mail, parcels, and welcoming visitors.
* Maintain the Time and Attendance (T&A) system.
* Collect and process all new paperwork from Shift Managers' offices.
* Maintain the absence recording system.
* Organise Occupational Health appointments.
* Assist with the plant onboarding program for new hires.
* Take a lead role in plant-wide communication.
What We Are Looking For:
- At least 2 years of experience in a similar role
- Proficient user of computer programs: MS Office, SAP SuccessFactors
- Knowledge of HR admin work
- Accuracy and high attention to details
- Well organised and structured
- Ability to handle sensitive and confidential situations with discretion and professionalism
- Fluency in both written and spoken English
Compensation and Benefits:
- Annual salary of €38,000 - €45,000 per year
- Company contributory pension scheme
- 6 months full maternity pay
- Long service awards
- Access to learning and development pathways
About Ball Corporation:
We are an Equal Opportunity Employer committed to diversity and inclusion. Our team of over 16,000 members worldwide works together to create innovative solutions that contribute to a better world.