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Administrative Assistant (Part time- 3 days)
Client: Cpl
Location: Ireland
Job Category: Other
EU work permit required: Yes
Job Reference: 93c17ec7ab2f
Job Views: 127
Posted: 03.03.2025
Expiry Date: 17.04.2025
Job Description:
Our Client, an educational institution is looking to hire an Administrative Assistant on a part time (3 days a week) temporary contract until 30 August.
The following details outline the core responsibilities:
* Examination process
* Examination deadlines, in-house examinations, marks collation and returns
* Produce programme-related materials, for example, module information sheets, year handbooks, competency assessment booklets, attendance sign-in sheets, etc.
* Procurement, with the aid of Agresso software
* Room bookings
* The organisation and publishing of timetables based on information supplied by staff and updating these as necessary, booking rooms for lectures, seminars, and tutorials as required
* Compiling student data and data for internal and external requests
* Dealing with student and prospective student (and parent) queries on programmes offered in the School of Medicine.
* Preparation of material for various events within the Discipline and SoM, such as conferences, information sessions for undergraduate students, prizegiving ceremonies, etc.
* Administrative support for research and researchers within the Discipline of Pharmacology and Therapeutics
* Organisation of, and attendance at specified meetings and the drafting of the minutes of these meetings.
The successful candidate will have:
* Very good IT skills with proficiency in M/S Office suite, especially Excel and Word;
* Good working knowledge of the Agresso financial accounting system, including ordering goods/procurement.
* Be able to deliver professional support to students and staff
* Comfortable with accepting direction, but capable of showing initiative as required
* Effective written and verbal communication skills
* Organised; capable of self-managing multiple priorities and meeting deadlines
* Flexibility; responsiveness to a busy environment and changing requirements
* Ability to manage a busy email account, responding promptly and appropriately to multiple stakeholders
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