Overview
PM Group is a leading International engineering, architecture, project and construction management firm with a network of offices in Europe, Asia, and the US.
We deliver complex, capital projects in the life sciences, food and beverages, mission critical/ICT, advanced manufacturing, energy, and environmental sectors.
Our Vision is to be a highly valued and creative delivery partner, building a more sustainable world with our clients.
To achieve this, we focus on developing our people, and we are currently seeking a Maintenance Administrator to join our site team in Tipperary.
We welcome applications from individuals returning to the workforce after an extended career break.
Responsibilities
* General administrative duties:
o Prepare for Tier meetings, including overview of safety moments, holiday trackers, dashboards, etc.
o Update and maintain organizational charts for all CQV partners.
o Maintain email circulation groups.
o Coordinate site visitor appointments, vendors, etc.
o Collate information for newsletters.
o Prepare storyboards.
o Manage holiday trackers.
o Ensure office supplies are available as required.
* Supporting Resources/New Starters:
o Organize interviews and assist candidates while on site.
o Organize safety inductions and onboarding for all members of the Commissioning, Validation & Qualification (CQV) team.
o Set up printer access and CAR passes.
o Organize and manage training curricula.
o Assist with arranging hotel accommodations for team members relocating to Limerick for execution phase of the project.
o Support new starts with IT issues.
* Safety duties:
o Document attendance records at safety toolbox talks, etc.
o Track Safepass and ensure all members have a valid Safepass.
o Ensure everyone working in the CQV team reads and understands and signs off on the Health & Safety plan.
o Track hours expended by the team on site and submit weekly reports.
o Share all safety communications with CQV teams.
* Doc Control Duties:
o Control of FAT (Factory Acceptance Test) documentation.
o Project filing, scanning, etc.
o Support vendors where required for scanning and filing of documentation.
Qualifications
* A minimum of 3 years in a professional office environment with a background in administration.
* Excellent communication and interpersonal skills.
* Friendly, positive, and flexible attitude to work.
* Excellent ability to work on own initiative.
* Strong multi-tasking and prioritization skills.
* Excellent computer skills (Word/Excel/PowerPoint/Visio).
* Knowledge of SAP would be an advantage.
Why PM Group?
We are an employee-owned company, inclusive, committed, and driven. Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy.
Inclusion and Diversity are core to our culture and values. We commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents, and ideas.
We value the contributions of all our people and respect individual differences, sustaining our growth into the future.