Executive Secretary Job Description
Summary:
We are seeking an Executive Secretary to play a vital role in supporting high-level executives by managing their schedules, communications, and other administrative tasks.
Key Responsibilities:
* Manage executive schedules and calendars
* Coordinate travel arrangements and itineraries
* Prepare and edit documents, reports, and presentations
* Respond to emails, phone calls, and correspondence on behalf of executives
* Handle confidential and sensitive information with discretion and integrity
Requirements:
* Minimum of 5-10 years of experience as an Executive Secretary in a leadership or executive setting
* Bachelor's degree in business administration, office management, or a related field
* Professional certifications, such as CAP or Executive Assistant Certification, may be preferred
* Excellent written and verbal communication skills
* Strong interpersonal and relationship-building skills
* Ability to multitask, prioritize tasks, and manage time effectively
* Attention to detail and ability to maintain confidentiality
Preferred Qualifications:
* Experience in the healthcare industry
* Knowledge of document management software and systems
* Ability to adapt to changing priorities and work effectively in fast-paced environments
What We Offer:
* A dynamic and supportive work environment