The purpose of this role is to provide an efficient and effective support service to all managers, supervisors and employees within the company. The role has a core focus also on compliance to ensure the organisation is fully aligned to meet the legislative requirements within this field.
Responsibilities:
• In line with training and applicable procedures, conduct all duties in a way that promotes company values and best practice standards relating to health, safety, environmental and quality performance.
• Role model company's core values at all times and demonstrate capability to use the values when required to drive decision making.
• Ongoing review, implementation & maintenance of the full range of policies required to ensure HR best practices in conjunction with Head of HR and Group.
• Provide support to Managers in the implementation of company policies and procedures and carry out training where necessary.
• Establish, monitor and analyse HR metrics and performance indicators and report on frequent basis – headcount, absence, turnover, working time directive, ESG reporting requirements and others identified for compliance.
• Responsible for ownership of the personnel HR master data and Workday system – HR personal data, Job Architecture, organisational structure, rosters, compensation and benefits, Talent/Performance management, Recruitment, Integrations
• Management of leave entitlements to include sickness, holidays, protective leave to ensure delivery of accurate payroll run with minimal queries. Ensure all systems and master data is updated accordingly.
• Maintenance of all records and forms for employees in line with GDPR compliance.
• Support with administration of employee benefits and benchmarking activities in conjunction with the Head of HR.
• To maintain accurate detailed records relating to employees injuries and potential claims. To produce monthly claims provisions for Head of Finance and Head of HR. Liaise with Head of HR and legal on PIAB and legal claims and follow up on necessary administration/instructions.
• Responsible for compiling annual gender pay gap report data in conjunction with HR team and Payroll function(s) and necessary follow up on initiatives to help assist with any gaps identified.
• Ensure that employee surveys are conducted, and that data gathered is analysed and champion appropriate programmes to achieve people and business strategy.
• Support relevant manager in handling routine employee relations issues including grievance and disciplinary issues, ensuring cases are addressed and resolved in a timely manner, following best practice.
• Work with the Head of HR to create and execute plans for employee involvement and engagement initiatives across the organisation.
• Act as a culture ambassador, fostering diversity and inclusion.
• Providing Site Management with best HR support, advice, mentoring and sourcing information for them to manage and/or perform as required.
• Involved in life cycle stages and co-ordination/implementation process i.e. from entry of employee to exit including recruitment, onboarding, leavers/cessation process etc. Support the business to ensure that key resources are recruited, trained and developed to meet the business needs in a timely manner.
• Coordinate the New Starter process including preparation of contracts of employment, new starter packs, and assisting with initial induction and orientation.
• Assist with GDPR activities, including policies and training, and ensure HR data is managed within the requirements of the HR Department.
• Monitoring of all contracts in line with termination, renewals etc and probation management process.
• Support Managers in their adherence to performance management process ensuring reviews, probations and performance are conducted in line with company policy.
Interested applicants should have:
A third level degree qualification in Human Resources coupled with a minimum of 4 years' experience in a similar environment.
Knowledge of HR framework within organisation and requirements in terms of compliance.
Computer Literacy – MS Office packages
Clear and logical thinking.
Accuracy and quality of work – attention to detail is extremely important
Excellent planning and organisational skills in order to meet deadlines
A thorough knowledge of Employment Law, practices and their application, with a proven track record in dealing with employee relations issues.
Experience of providing advice and guidance at management level.
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