Office Manager
An exciting opportunity has arisen for a highly skilled and experienced Office Manager to join our team at {company}. As the first point of contact, you will play a pivotal role in ensuring the smooth functioning of the Cathedral.
Key Responsibilities:
* Manage General Correspondence: Manage general correspondence, emails, telephone calls, and receive visitors to the Chapter House/offices.
* Coordinate Staff Meetings: Coordinate regular Staff team meetings and minute taking.
* Diary and Calendar Management: Diary and calendar management for Committees and Board meetings.
* Support the CEO: Support the CEO in drafting and collating reports, minutes, and other papers.
* Travel Arrangements: Organise travel arrangements for the CEO as required.
* Office Operations: Organise and streamline office operations and procedures.
* Stationery and Supplies: Responsible for ordering stationery and office supplies.
* Governance and Compliance: Support the CEO on governance and regulatory matters, including compliance with the CRA Governance Code.
* Cash Count: Oversee, report, and sign off on the weekly cash count when the Cathedral Manager is absent.
* IT Administration: Coordinate with IT department on all technical aspects of IT & communication technology.
* CCTV Administration: Act as a central point for assisting with CCTV administration, viewing, and downloading footage.
* Service Contracts: Manage all service contracts in place, in conjunction with the Cathedral Manager.
* Fundraising Administration: Manage Fundraising administration At all times working within budgets approved by the Board in annual budgets and in consultation with the CEO.
* Share Point Folders: Manage the administration and access to staff of Share Point folders.
* Office Administrator: Manage and oversee the Office Administrator.
Requirements:
* High Attention to Detail: High attention to detail.
* PC Skills: Excellent PC skills with advanced knowledge of The Microsoft Suite and Share Point.
* Initiative and Teamwork: Capable of working on their own initiative and as part of a team.
* Adaptability: A can-do attitude with the desire to adapt and learn quickly.
* Project Completion: The ability to persevere with projects and see them through to completion.
* Excellent Communication: Excellent communicator, both written and verbal.
* Solution-Oriented Mindset: Solution-oriented mindset.
* Deadlines and Project Management: Able to work to deadlines and move several projects forward at the same time.
* Budgetary Awareness: Keen budgetary awareness and practice excellent cost and spending control.
* Integrity and Confidentiality: Highest level of integrity with confidential information.
* Approachability: Approachable and highly professional in manner, with all levels of staff from Board Members and Clergy to the congregation, volunteers, and other staff members.
We are looking for someone with a minimum of 4 years' experience in an office management role or similar level. Respect for the Ethos of the Organisation is essential.
Application Process:
Please send a cover letter and CV to Paula Hennessy HR Manager, Christ Church Cathedral, Christchurch Place, Dublin 8, or by email: [email].