Job Description
Job Title
Accounts Receivable Administrator
Reporting Relationship
Reporting to the Finance Manager
Purpose of the Post
1. Member of the Trinity Care Finance Department based in Head Office with specific responsibilities in Accounts Receivable
2. To work alongside other members of the team to look after billing, bank receipts processing and debt collection across all the nursing homes in the group (currently 12)
3. To work alongside the Nursing Home Administrators to ensure the accuracy of resident account balances on the system and to chase up and resolve overdue balances
4. The workload will be split between the Accounts Receivable team with each person working on their portion of the total number of homes
Roles and Responsibilities
Role Specifics
1. Setting up new customer accounts, update the resident funding information and keep funding records up to date
2. Reviewing and checking month-end invoicing data to ensure accuracy and completeness
3. Processing and issuing monthly customer invoices
4. Issuing monthly customer statements, reminder letters and dealing with customer queries
5. Maintenance of records for resident pension accounts
6. Making collection calls and e-mails or arrange and attend in-person meetings as necessary directly with residents
7. Escalation of old balances where necessary (DON, CFO, Legal escalation)
8. In conjunction with Nursing Home Administrators, keep on top of resident funding (Fair Deal or transitional care etc) to ensure families are aware of impending deadlines and appropriate action is taken
9. Posting of bank receipts and payments on the Accounting System
10. Processing of monthly direct debit files through the Accounting System
11. Dealing with the HSE to resolve billing queries or to chase outstanding debt
12. Maintain document records and filling for Accounts Receivable
13. Assist team with gathering support for all audits, including pulling documentation
14. Support accounts payable when required
15. Assist in ad hoc projects as needed
General
16. Be aware and be responsible for the role you have.
17. Provide positive responses to all requests from colleagues and help create and promote a positive and friendly environment.
18. Be aware of the confidential nature of the work and in particular, the rights of the nursing home residents to confidentiality. Regard all information in relation to residents and employees as strictly confidential. Ensure you adhere to the Companys confidentiality policy and follow Data Protection Legislation
19. Changes will always occur due to the nature of the sector we are in, be open to changes and give feedback where systems implemented are working and also when not working
20. Cover leave where required
21. Contribute to maintaining a safe environment for employees and visitors of Trinity Care.
Training and Development
22. Attend training courses both in-house and at other locations to meet and enhance the service being provided
23. Attend and actively participate in Appraisal and Development Programs
Eligibility criteria
Qualifications
1. A Finance qualification is an advantage but not essential
2. Previous Experience of the Nursing Home sector is an advantage
3. Minimum 2/3 years' experience in a similar role, Accounts Receivable
4. Organized and efficient with excellent attention to detail
5. Ability to prioritize and to work to deadlines
6. Proficient in Microsoft Excel and in the use of Accounting Software applications
7. Self-motivating and able to work on own initiative.
Essential skills, competencies, attributes and/or knowledge
Attributes / Personality
1. Be compassionate and empathetic to the needs of our residents and colleagues
2. Be friendly, enthusiastic and promote a positive atmosphere in all situations
3. Show initiative and be proactive in continuous quality improvements
4. Be respectful, nonjudgmental, loyal, trustworthy and honest to their colleagues, to our residents and to the Company
5. Have the willingness to enable change, manage difficult situations and progress with the Company
6. Be organized; be able to work efficiently and effectively in a team orientated environment.
7. Good communication and interpersonal skills.
Duties and responsibilities of the Accounts Receivable role may change and develop over time. You will be notified of any changes and an updated job description will be emailed to you.