Network Administrator Role
Job Type: Full-time, 3 Year Fixed Term Contract
We are seeking a highly motivated and organized individual to coordinate the training bookings and data entry of the network.
The role involves working closely with the Scheme Manager, Head of Finance and wider Wind Energy Ireland team, along with SOWA and Wind Energy Ireland Members.
The successful candidate will administrate the timely and efficient delivery of SOWA training data, finance information, procurement preparation and compliance requirements.
Duties will include:
1. Assisting the Scheme Manager with ongoing data capture, procurement preparations and monthly financial reporting.
2. Preparing for and assisting the SOWA Scheme Manager and Head of Finance with Audits, Compliance visits, Procurement processes and related tasks.
3. Regularly communicating with trainers and member companies to arrange courses and bookings in an efficient manner.
4. Accurately tracking costs associated with all courses: course fees; venue costs; certification etc. to ensure competitive pricing, best value and match funding targets are achieved.
5. Managing a shared inbox and addressing or escalating queries as appropriate.
6. Assisting with the development of marketing material for courses and the distribution of same.
7. Managing the Skillnet online activity management system, Sonraí, including data entry & quality control to ensure KPIs are met and all information is accurate and up to date.
8. Supporting applications for funding for future training development programmes.
Other Responsibilities:
All employees are expected to be flexible and support activities outside their specific role where required, including attending conferences, meetings, and industry events.
Key Requirements:
1. Ability to work well on own initiative or in a team, with a commitment to see tasks through to completion within agreed deadlines.
2. Time management skills with the ability to multi-task and prioritize key objectives on a daily basis.
3. Strong organisational & time management skills with high attention to detail and the ability to meet deadlines.
4. Well-developed interpersonal skills with the ability to build relationships and inspire confidence.
5. A team player with excellent communication skills, both written and verbal.
6. Prioritizing and managing workstreams whilst maintaining a high level of customer service and satisfaction.
7. A strong work ethic and willingness to go the extra mile to provide great service, in line with WEI values and our commitment to members.
8. Proficiency in MS Office and Excel.
Desirable Skills:
1. An aptitude to adapt quickly to unfamiliar systems and procedures.
2. A positive attitude towards the work, enthusiasm and willingness to work as part of a cross-functional team.
3. Familiarity with marketing and design tools such as Canva, Adobe Photoshop or others.
4. 3+ years experience in administration.
5. A service-minded approach with a strong customer focus in line with WEI values and our commitment to members.
Work Environment and Benefits:
Wind Energy Ireland prides itself on being a good employer, creating a people-focused company, developing teams, enhancing roles and supporting its people.
Benefits include:
1. Flexible working arrangements, accommodating remote work and occasional office attendance.
2. Participation in WEI conferences and policy forums (typically 4-5 events annually).
3. Annual leave days, company days, and sick pay scheme.
4. Employee Assistance Programme available for each staff member.
5. Pension scheme with employer contributions following 6 months' service.
6. Healthcare scheme provided by VHI following 6 months' service.
7. WEI supplies a phone and laptop, along with home office equipment.
8. WEI pays mileage at standard civil service rates.